Workplace & Events Coordinator

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

We are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. Reporting to the Office Manager you will coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows.

• Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively
• Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements
• Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination
• Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency
• Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve
• Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately
• Perform administrative duties such as phone operation including handling telephone calls and relaying messages to appropriate departments or individuals
• Perform administrative duties in Sales Force CRM software such as data entry, client file updates, and ensuring data accuracy
• Perform administrative duties through Outlook using scheduling assist
• Prepare appropriate agendas for meetings and ensure necessary actions are taken to prepare for client meetings in the office

• 2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment
• Strong organizational and prioritization skills, with the ability to manage multiple work streams and follow through reliably
• Excellent judgment, attention to detail, and a practical, solutions-oriented approach
• Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners
• Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office

• Flexible with shift start and end time

Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure.

Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company…