Administrative Professional

Candidate will need to be in the office Monday-Friday

Ramboll in the Americas

Founded in Denmark, Ramboll is a foundation-owned people company. Ramboll has thousands of experts working across more than 70 offices in the Americas, delivering innovative solutions within Environment & Health, Water, Energy, and Planning & Urban Design. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

The responsibilities in this role include (but are not limited to) the following:

• Support the technical team in the development and preparation of documents including proposals, presentations, and technical reports using Ramboll branded templates that may include graphics and tables. This includes document formatting and editing, reviewing for compliance with Ramboll branding standards, grammar, and punctuation.
• Organize and manage office activities, vendor lunch and learns, client meetings and internal meetings.
• Maintain the office space, workstations, kitchen area, conference rooms, and supplies.
• Managing ordering of office supplies, employee supplies, etc.
• General administrative support to employees as needed.
• Manage reception including building access for visitors, mail, and deliveries.
• Employee onboarding/offboarding.
• Process vendor invoices for payment and prepare reconciliation reports.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• A bachelor’s degree in business, communications, marketing, or a related field. An associate degree or equivalent experience will also be considered.
• Two years or more of professional relevant experience.
  
  Previous work as administrative support at an engineering and consulting firm is beneficial.
• Experienced document production skills with expertise using Microsoft Office 365 (including Word, Excel, PowerPoint, One Drive, Teams, and Outlook,Adobe)
• Familiarity with a customer relationship management (CRM) software system is beneficial but not required.
• Experience with planning meetings and events that may include catering orders.
• Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms.
• Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.
• Ability to juggle multiple competing tasks and demands.
• Ability to take ownership and work independently with minimal supervision and direction.
• Must have high level of discretion to handle sensitive and confidential situations.

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act.

Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Where People Flourish

Our mission is to create sustainable societies where people…