Administrative Manager

Job Summary

The Administrative Manager serves as the senior administrative, operational, and program management partner to the Chair of Psychiatry, Unified Executive Administrator, and Department executive leadership. The position manages the day-to-day operations of the Department's central administrative office while leading strategic initiatives, executive priorities, and cross-functional programs that advance the clinical, research, education, and administrative missions of the Department of Psychiatry and Behavioral Sciences at Montefiore Medical Center and Albert Einstein College of Medicine.

Serving as the Administrative Manager for the Department's central Rochambeau offices, this position provides administrative and operational leadership for a department of more than 1,000 faculty and staff across over 20 inpatient, outpatient, emergency, research, education, and ancillary locations. The Administrative Manager oversees daily office operations, develops and improves administrative processes, coordinates department-wide administrative functions, and serves as a primary resource for faculty, staff, executive leadership, and institutional partners.

Working under the direction of the Department Chair and Unified Executive Administrator, the Administrative Manager serves as the operational lead for the Chair's executive agenda, translating leadership priorities into actionable work plans and ensuring successful execution across the Department. The position independently manages confidential administrative matters while exercising considerable discretion, sound judgment, and independent judgment in coordinating executive operations, strategic initiatives, and complex cross-functional programs.

The Administrative Manager manages the Chair's and Unified Executive Administrator’s executive workflow, including oversight of a complex executive calendar, prioritization of competing demands, coordination of executive meetings, preparation of briefing materials, and executive communications. The incumbent attends executive leadership meetings, strategic planning sessions, departmental and institutional committees, and other high-level meetings; documents key decisions and action items; coordinates follow-up with responsible stakeholders;

monitors implementation of executive decisions; removes barriers to progress; and ensures that strategic initiatives, operational priorities, and major departmental projects continue to move forward. The position serves as the central point of accountability for tracking deliverables, maintaining momentum, and driving execution across multiple concurrent initiatives. The Administrative Manager plays a key role in coordinating implementation of the Department's highest-priority initiatives, including projects associated with the Department's recent $65 million strategic investment.

Working closely with executive leadership, the position develops implementation plans, coordinates stakeholders across the institution, monitors milestones and deliverables, facilitates communication, identifies risks, and ensures departmental priorities remain aligned with executive direction and institutional objectives. The Administrative Manager plans, coordinates, and leads a broad portfolio of strategic departmental initiatives, including executive office operations, strategic planning, faculty recruitment and onboarding, credentialing for priority faculty hires, faculty development and promotions, departmental committee administration, Grand Rounds administration and communications, annual report development, website and provider content management, and special initiatives supporting departmental growth and organizational effectiveness.

The position serves as the Department's primary liaison with Marketing and Public Relations, leading departmental branding initiatives, marketing campaigns, executive communications, and the development, editing, and distribution of the Department's monthly newsletter, leadership announcements, and other communications that promote departmental accomplishments internally and externally. The Administrative Manager collaborates extensively with executive leadership, physicians, faculty, department administrators, hospital leadership, and institutional partners to coordinate cross-functional initiatives, improve operational effectiveness, and ensure the successful execution of projects and programs that are highly visible both within and outside the Department.

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