Team Assistant

Responsible for efficiently and effectively completing administration management and providing team‑assistant support to the Financing Solutions Managing Director in New York and the wider Global Banking and SPM team, with shared responsibility alongside another team assistant. The role delivers a consistently high level of service to internal and external stakeholders.

• Support the efficient operation of the Financing Solutions and wider Global Banking and SPM teams by anticipating administrative requirements and maintaining high-quality service to stakeholders.
• Contribute to continuous improvement and simplification of administrative processes and team coordination.
• Manage calendars and meetings for Managing Directors when required.
• Provide administrative support to the wider Global Banking and SPM team, including Robo Analyst, My Trips, gifts and entertainment administration.
• Coordinate onboarding and transfers for new joiners and offboarding for leavers.
• Disseminate relevant policies, procedures and communications to the Global Banking and SPM plus Country COO teams.
• Perform general administrative tasks and respond to ad hoc requests.
• Track completion of e-learning and block leave requirements.
• Coordinate with Accounts Payable, Global Sourcing and Technology to support the smooth operation of administrative processes.
• Vet and add new vendors to the vendor‑management system.
• Process invoices and follow through to ensure timely payment.
• Book travel for Managing Directors and senior Global Banking and SPM colleagues through approved vendors in accordance with policy.
• Process expenses promptly and maintain appropriate expense records.

• At least 3+ years' experience as a Team Assistant or Executive assistant
• Experienced in supporting multiple senior stakeholders
• Experience with managing international multi-leg travel
• Action oriented and team player
• Strong organizational and communication skills
• Familiar with Microsoft Office tools and expenses systems (SAP Concur ideally)

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you.

You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing
  and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle,continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together,we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter,we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance,with flexible and voluntary benefits available in some locations.
• Time-off
  including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to…