Administrative Assistant

Job Title: Administrative Assistant (Supporting 4 VPs)

Location: Long Island City, NY (Hybrid: 4 days on-site Monday–Thursday, Remote Fridays)

Position Type: Temp-to-Perm (12-Month Initial Contract, Strong Potential for Permanent Conversion)

Schedule: Monday–Friday, 9:00 AM – 5:00 PM (37.5 hours/week)

Pay Rate: $32.00 / hour (Permanent salary evaluated upon conversion based on experience)

Estée Lauder Companies is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support four Vice Presidents within our Global Technology and Data & Analytics (D&A) organization.

Reporting directly to tech executive leadership, you will serve as a key operational anchor—ensuring smooth daily functions, managing complex logistics, and collaborating closely with executive assistants across the global organization. This is a fast-paced role ideal for a solution-oriented professional who thrives in a dynamic corporate environment.

• Calendar & Schedule Management:
  Proactively manage, prioritize, and resolve conflicts for complex executive calendars.
• Travel & Expense Management:
  Coordinate domestic and international travel arrangements; compile and submit expense reports using Concur.
• Meeting & Event Coordination:
  Schedule and prepare for meetings, capture key action items, and plan team events, summits, off-sites, and conferences.
• Communication & Inbox Triage:
  Monitor, organize, and action VPs' email communications as needed. Draft polished emails, presentations, and team communications.
• Special Projects & Administration:
  Coordinate functional projects, maintain distribution lists, and handle ad-hoc operational tasks across the team.
• Cross-Functional Collaboration:
  
  Serve as a primary point of contact for external and internal stakeholders, building strong relationships with executives and administrative peers.

• Experience:
  
  Minimum 3–5 years of corporate administrative experience, preferably in a large, fast-paced organization. Prior experience supporting multiple executives simultaneously is required.
• Technical Proficiency:
  Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint, Visio), Concur, and modern AI/productivity tools.
• Key Attributes:
  Highly proactive, attentive to detail, and capable of exercising sound judgment in ambiguous situations.
• Communication:
  Exceptional written and verbal communication skills with the ability to tailor messaging across organizational levels.
• Discretion:
  Demonstrated ability to handle sensitive information with complete confidentiality and professionalism.
• Industry Interest:
  Interest or prior background in Technology, Data & Analytics, or the Beauty industry is a plus.
• Location:
  
  Must reside in the NYC metro area and be able to commute to the Long Island City office 4 days per week (Monday through Thursday).

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

• medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.