Administrative Assistant

Judi Health is a health technology company providing benefit administration solutions to employers, unions, health plans, and government entities. Judi Health replaces fragmented, outdated systems with the industry's first Unified Claims Processing architecture, seamlessly consolidating pharmacy and medical benefit administration on a single, secure platform. By delivering true price transparency, eliminating unnecessary middleman fees, and leveraging advanced AI-powered care delivery, Judi Health helps clients achieve unprecedented operational efficiency and service levels.

Hybrid (at least 3 days per week in our NYC, Denver or Charlotte offices)

The Administrative Assistant (AA) provides reliable, high-quality administrative support to multiple Executive Leadership Team (ELT) leaders with shared support needs. This junior-but-critical role owns routine calendaring, travel, expenses, meeting logistics, records, and event coordination using established processes and service standards. The AA is expected to learn leader preferences quickly, deliver accurate and timely work, anticipate routine needs, and resolve standard administrative issues with minimal day-to-day direction.

The role contributes to smooth business operations through responsiveness, sound administrative judgment, confidentiality, and consistent follow-through.

• Provide shared administrative support to assigned ELT leaders, serving as a responsive and dependable point of coordination for routine business needs.
• Own routine calendar administration, including scheduling internal and external meetings, confirming attendees and logistics, identifying standard conflicts, and keeping meeting details accurate and current.
• Anticipate routine scheduling and coordination needs, address common issues before they disrupt leaders, and promptly elevate conflicts that require business prioritization or executive judgment.
• Coordinate domestic travel arrangements and detailed itineraries in accordance with company policy, including transportation, lodging, meeting locations, and schedule details.
• Prepare accurate and timely expense reports, process invoices, maintain supporting documentation, and follow through on routine questions, corrections, and approvals.
• Own end-to-end meeting logistics, including room or virtual setup, attendee communications, materials, catering, visitor details, and day‑of support.
• Maintain organized administrative records, distribution lists, contact information, templates, and shared resources with close attention to accuracy, access, and confidentiality.
• Coordinate offsites, team events, orientation or training meetings, and other business activities through scheduling, materials preparation, vendor coordination, and logistical follow‑through.
• Provide polished document and presentation support, including formatting, proofreading, organizing content supplied by leaders, and preparing meeting‑ready materials.
• Track routine requests, commitments, and action items; communicate status updates; and close the loop with leaders and stakeholders.
• Support multiple leaders simultaneously while meeting established service expectations for responsiveness, accuracy, confidentiality, and follow‑through.
• Partner with the Senior Executive Assistant, Workplace Experience team, and administrative colleagues to coordinate coverage, use shared standards, and ensure continuity of support.
• Use established tools, templates, and processes consistently; identify practical improvements that strengthen administrative efficiency and service quality.
• Provide in‑office support for on‑site meetings and business needs, as assigned.
• Perform other duties as assigned.
• Adhere to the Judi Health Code of…