Administrative Assistant, Opinion

Dow Jones & Co.

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, Market Watch and Financial News. This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead.

More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Dow Jones, Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

EEO/AA/M/F/Disabled/Vets.

NYC - 1211 Ave of the Americas

Full time

The Wall Street Journal is a global news organization that provides leading news, information, commentary and analysis. The Wall Street Journal engages readers across print, digital, mobile, social, podcast and video. Building on its heritage as the preeminent source of global business and financial news, the Journal includes coverage of U.S. & world news, politics, arts, culture, lifestyle, sports, and health.

It holds 38 Pulitzer Prizes for outstanding journalism. The Wall Street Journal is published by Dow Jones, a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

The Wall Street Journal's Opinion section is looking for a New York-based administrative assistant to help support our team's excellent journalism. This person would work closely with other members of the support staff team on multiple daily administrative duties, clerical tasks and ad hoc projects as needed in order to keep the department's operations running smoothly. This role will also support the Editorial Features editor and the Free Expression editor, along with their respective teams.

Responsibilities include handling administrative, clerical and financial tasks, such as processing freelance contributor invoices and managing freelance contracts.

• Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, coordinating IT requests, etc.
• Assist the Editorial Features and Free Expression teams with invoice and contract management, purchase orders, correspondence, calendar management, travel booking, assisting editors with expense report preparation, etc.
• Track freelance contributions for monthly and yearly financial reports.
• Manage the onboarding of new freelance contributors' payment information and compliance forms.
• Process freelance contributor payments and invoices in SAP.
• Manage freelance contracts by using the Adobe Sign to send, track and retain agreement documents.
• Assist the administrative team with sorting and delivering mail to the appropriate recipients in the office; open book galleys and review copies for the Books team; ship review copies to contributors.
• Act as the department liaison with IT to support editors and writers in resolving technology issues.
• Communicate and collaborate with team members to ensure seamless maintenance of office operations. This requires backing up team members during scheduled and unscheduled time off and leaves.

• 7+ years of proven administrative experience
• Undergraduate degree and/or equivalent work experience is preferred
• Familiarity with WSJ Opinion is a plus
• Knowledge of and interest in current events
• Strong teamwork and collaboration skills are a must
• Very detail-oriented with strong organizational skills
• Excellent verbal and written communication skills
• Ability to prioritize jobs, manage time, and work independently
• Familiarity with using video conferencing
• Ability to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial board
• Concur, Excel, SAP, Zoom, proficiency in G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs &…