Administrative Assistant

A client of Innova Solutions is immediately hiring for an Administrative Assistant

Position type:
Full‑time, Contract

Duration: 12 Months

Location:

New York, NY (Onsite)

• Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinate travel arrangements as required and provide travel logistics & itinerary support
• Process expense reports in a timely manner for those within the coverage assignment
• Arrange internal and client meetings on and off the company campus - working with local conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals.

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector, or government
• Comfortable operating in a dynamic environment working across multiple different teams / executives as needed.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom is required.
• Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel
• Supportive team player with a positive attitude.

This position is only open to applicants who can be engaged on a W-2 basis. 1099 contractors and Corp-to-Corp arrangements will not be considered for this position.

Pay Range*: < $30 - $35 per hour

* Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

• Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal &  protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across…