Talent Acquisition Coordinator, Accounts Payable

ABM is hiring a Talent Acquisition Operations Coordinator, Accounts Payable to crucial role in ensuring the accurate and timely processing of invoices within the HR Department while providing year-round administrative and coordination support for university, skilled trades, and military recruiting programs. Responsible for receiving, reviewing, and coding invoices, this individual facilitates the seamless flow of financial transactions, contributing to the department’s fiscal health.

The position also supports recruitment program administration through interview scheduling, hiring manager support, presentation coordination, event coordination, and related program tracking and follow-up. Attention to detail, organizational skills, strong interpersonal skills, and the ability to manage multiple priorities are essential for success in this role.

This is a Hybrid Role (in office Mon - Thu) which can be located in:

• 14141 Southwest Freeway, Sugar Land, TX 77478
• One Liberty Plaza, New York, NY 10006

Pay: $23.00 – $29.00

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

• Receive incoming invoices through various channels such as mail, email, or electronic submission platforms.
• Verify the accuracy and completeness of invoice documentation, including purchase orders, receipts, and other supporting documents.

• Thoroughly examine invoices for discrepancies, errors, or unauthorized charges.
• Assign appropriate codes and cost centers/business units to each invoice based on company guidelines and project/account specifications.
• Ensure adherence to accounting principles and internal policies while coding invoices.

• Input coded invoices into the Accounts Payable (AP) system accurately and promptly.
• Update vendor and invoice details within the system to maintain an organized and up-to-date database.
• Collaborate with IT or system administrators to resolve any technical issues related to data entry or system functionality.

• Initiate approval workflows for invoices requiring authorization by designated approvers.
• Monitor the approval process to ensure timely review and clearance of invoices, escalating any delays or discrepancies, as necessary.
• Communicate effectively with stakeholders regarding invoice status, inquiries, and approvals.

• Provide year-round administrative and coordination support for university, skilled trades, and military recruiting programs.
• Coordinate candidate interviews, including scheduling, calendar coordination, confirmations, and related communications with candidates, recruiters, and hiring managers.
• Serve as a point of contact for routine intern and hiring manager questions related to recruiting programs, schedules, events, timelines, and established processes, escalating questions as appropriate.
• Coordinate recruiting presentations, meetings, and program activities, including scheduling, materials, communications, and logistical support.
• Support career fairs, campus events, skilled trades recruiting events, military recruiting events, internship activities, and other recruiting programs through registration, scheduling, materials, communications, and event coordination.
• Maintain recruiting program calendars, trackers, documentation, and administrative follow-up to support timely execution of activities.
• Assis…