Elevator Repair Dept. Administrator

Key Responsibilities:

• Provide administrative support to the Elevator Repair Department.
• Answer and direct incoming phone calls, emails, and customer inquiries professionally.
• Prepare, organize, and maintain repair-related documents, work orders, service records, and customer files.
• Enter and track invoices, purchase orders, vendor information, and other financial records using Quick Books.
• Assist with scheduling, coordinating, and following up on repair jobs and technician paperwork.
• Communicate with technicians, customers, vendors, and internal departments to ensure timely information flow.
• Maintain accurate data entry and assist with reports, spreadsheets, and correspondence.
• Monitor office supplies and support general office operations as needed.

• Strong organizational skills and attention to detail.
• Proficiency in Quick Books is preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, is essential.
• Ability to work efficiently and accurately in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks independently.
• Previous administrative, service department, construction, elevator, or related industry experience is preferred.
• Must be legally authorized to work in the United States.
• Must be available to work Monday-Friday, 7:00 AM-4:00 PM
• Medical, dental, vision, and life insurance
• 401(k) plan with company match up to 6%
• Paid Time Off (PTO)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

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