Administration, Office Administrator​/ Coordinator, Office Manager

Office Administrator

Location: Brooklyn, NY

Employment Type: Full-Time, In-Office

Salary: Based on Experience

Position Overview

A growing national home services company is seeking a proactive, organized, and detail-oriented Office Administrator
to support day-to-day office operations and help maintain an efficient, professional, and welcoming workplace.

This is a hands-on administrative role for someone who enjoys keeping things organized, anticipating needs, solving problems, and supporting multiple departments. The Office Administrator will coordinate office logistics, supplies, vendors, meetings, onboarding needs, workplace amenities, and a variety of administrative projects.

The ideal candidate is dependable, resourceful, highly organized, and comfortable taking ownership of the many details that keep a busy office running smoothly.

• Support day-to-day office operations and ensure administrative needs are handled efficiently across departments.
• Maintain office supplies and inventory, including ordering, storage, and vendor coordination.
• Coordinate mail, deliveries, office equipment, and facility-related requests.
• Help maintain a clean, organized, professional, and welcoming office environment.
• Manage workplace amenities, refreshments, supplies, and other hospitality needs.
• Serve as a point of contact for employees regarding general office and administrative requests.
• Coordinate meetings, conference rooms, and office spaces for internal and external meetings.
• Support new-hire onboarding logistics, including workspace setup, supplies, badges, and equipment coordination.
• Assist with company events, team-building activities, office celebrations, and internal meetings.
• Coordinate company apparel, merchandise, office materials, and related inventory as needed.
• Maintain organized administrative records, documentation, and tracking systems.
• Assist various departments with data entry, administrative projects, and operational coordination.
• Communicate professionally with employees, leadership, vendors, visitors, and clients.
• Assist leadership and department managers with administrative tasks and special projects.
• Coordinate routine approvals, signatures, invoices, and other administrative workflows.
• Proactively monitor office needs and identify opportunities to improve organization, efficiency, and the overall workplace experience.
• Handle sensitive company and employee information with professionalism, discretion, and confidentiality.

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent attention to detail and accuracy.
• Reliable, punctual, and highly accountable.
• Strong written and verbal communication skills.
• Professional and personable with strong interpersonal skills and a service-oriented mindset.
• Comfortable working in a fast-paced environment where priorities may change.
• Proactive problem-solver who can work independently while collaborating effectively with a team.
• Proficiency with Google Workspace, Microsoft Office, and general office technology.
• Ability to interact professionally with employees at all levels, as well as vendors and visitors.
• Willingness to handle both routine administrative responsibilities and broader operational projects.
• Interest in growing within operations, administration, or related business functions is a plus.