Executive Administrative Assistant Job New York New York USA,Administrative/Clerical

Location: New York

Job Description

Location:

New York or Miami preferred; other locations in the US EST time zone considered.

The Executive Assistant (EA) will report to the Chief Finance and Operations Officer and work closely with other members of the leadership team as well as the Senior Executive Assistant based in Barcelona. The EA is responsible for all administrative functions supporting the Emergent Leadership team.

The Executive Assistant (EA) will report to the Chief Finance and Operations Officer and work closely with other members of the leadership team and the Senior Executive Assistant based in Barcelona.

The EA is responsible for all administrative functions supporting the Emergent Leadership team.

The ideal candidate will be a culture champion who is organized and detail oriented, promoting the company’s core values and supporting the full team.

You will join an exciting organization that deeply cares about growing with people who question assumptions, have strong judgement, execute fast, take ownership, act responsibly, and help the team advance and improve its standards.

Responsibilities

Arrange virtual office meetings
Arrange external meetings with various stakeholders
Calendar management of multiple leaders with MS Outlook Calendar
Set up videoconferences (domestic, international; from small to very large in scope)
Document minutes of meetings, support documents and MS Excel file management
Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support
Time & Expense and Invoice Reporting and Reconciliation
Assist with new employee onboarding and new hire orientation support
Other duties as assigned

Qualifications

Minimum 3 years of experience in a professional business support role
Demonstrated ability to interact effectively with all the levels of an organization
Must have experience with software tools such as MS Office, MS Outlook and Calendar, Microsoft Teams
Strong organizational skills including good time management skills and responsiveness
Excellent communication skills (both written and oral)
Ability and comfort interacting with all levels of the organization
Strong attention to detail
Motivated team player with a positive attitude who works well in a fast‑paced environment
Successful track record of managing competing priorities effectively through a proactive approach
Candidate should be flexible/willing to work across this delivery landscape which includes remote and on‑site office work

Additional Information

Applicants must have work authorization in the US.

Emergent provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, local or other applicable laws.