Administrative Coordinator at Institute Jewish Spirituality

The Institute for Jewish Spirituality (IJS) has since 1999 helped people navigate a turbulent world by learning to slow down, reconnect with themselves and find a greater sense of purpose, grounded in mindfulness and the deep wisdom of Jewish tradition. The Administrative Coordinator is a foundational role driving the essential administrative, financial and fundraising workflows that keep the organization moving forward.

This entry‑level position offers hands‑on exposure to development operations, basic bookkeeping and executive administration. It reports to the Senior Director of Finance and Administration and the Chief Development Officer.

• Collect, review, code and route incoming invoices for approval in BILL; maintain vendor records and tax forms
• Process and record donor contributions in Donor Perfect from mail, digital lockboxes, DAF and ACH transfers, stocks and grants
• Facilitate monthly reconciliation with the finance team and manage donor acknowledgments
• Maintain database integrity, extract mailing lists and reports, issue pledge invoices and build digital contribution forms
• Oversee office operations, serve as liaison to the management company and distribute physical mail
• Manage calendar schedules for the senior leadership team and board members
• Provide backup technical support for participants during online Zoom courses

• College degree or commensurate professional experience
• Demonstrated comfort working with numbers, spreadsheets and data entry; impeccable attention to detail
• Experience with or strong interest in financial software (BILL) and donor databases (Donor Perfect)
• Excellent written and verbal communication skills; an interest in Jewish spirituality

Salary: $48,000-$52,000.

• Four weeks paid vacation
• three weeks sick time
• four personal days
• medical insurance with an employer contribution
• 401(k) match
• free participation in most IJS programs

Hybrid, 4 days a week in the New York City office.