Business Manager – Assessment Site

• Location 130 3rd Street,Brooklyn, NY, 11231,United States
• Base Pay $65,000.00 - $70,000.00 / Year
• Employee Type Full Time
• Manage Others No

• Phone
• Email SMONTOUTE

Manage the day-to-day administrative functions of the Assessment Site.

• Maintain organized records, files, forms, invoices, purchase documentation, and other business-related records.
• Serve as a point of contact for administrative and business matters at the site.
• Monitor administrative deadlines and follow up with appropriate staff and departments.
• Assist site leadership with preparing reports, tracking information, and maintaining required documentation.

• Monitor site-related expenditures and assist with maintaining the site budget.
• Track purchases, invoices, purchase orders, and outstanding payments.
• Review documentation for accuracy and completeness before submission.
• Work with Finance to resolve billing, invoice, purchasing, and payment issues.
• Maintain records of site expenditures and provide regular updates to site leadership.
• Identify potential budget concerns and bring them to the attention of the Program Director.

• Coordinate the ordering of office, program, cleaning, PPE, and other operational supplies.
• Monitor inventory levels and maintain appropriate stock of essential supplies.
• Maintain an accurate inventory of site equipment, furniture, supplies, and other agency property.
• Coordinate with vendors and agency departments regarding deliveries, orders, and service needs.
• Ensure purchases are made in accordance with agency purchasing procedures.

• Assist with monitoring staff timekeeping and attendance records.
• Review timesheets for accuracy and follow up on discrepancies with supervisors.
• Assist with onboarding and offboarding administrative requirements.
• Maintain required personnel-related documentation in coordination with Human Resources.
• Support site leadership with staffing-related administrative tracking.

• Coordinate administrative communication with vendors and service providers.
• Track facility-related requests, work orders, deliveries, and outstanding issues.
• Follow up with appropriate departments regarding maintenance, repairs, supplies, equipment, and other site needs.
• Maintain documentation related to vendor services and facility requests.

• Maintain organized records necessary for internal reviews, audits, inspections, and monitoring visits.
• Assist site leadership in ensuring required documentation is available and up to date.
• Support preparation for DHS, agency, and other regulatory or contractual reviews.
• Immediately report significant administrative, financial, inventory, or compliance concerns to the Program Director.

• Work collaboratively with program, social services, security, facilities, human resources, finance, and operations staff.
• Attend staff and administrative meetings as assigned.
• Provide timely information and follow-up to site leadership.
• Maintain confidentiality regarding personnel, client, financial, and agency information.
• Perform other duties and responsibilities as assigned.

Associate degree in Business Administration, Finance, Accounting, Public Administration, or a related field preferred.

• Minimum of 3 years of experience in business administration, shelter operations, nonprofit administration, finance, or a related field.
• Strong organizational and administrative skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, including Excel and Word.
• Ability to maintain confidential information.
• Strong written and verbal communication skills.
• Ability to work collaboratively with staff at all levels of the organization.

• Budget monitoring and expense tracking
• Purchasing and inventory management
• Timekeeping and attendance tracking
• Microsoft Office and Excel
• Report preparation and data tracking
• Knowledge of nonprofit or shelter operations preferred
• Knowledge of DHS requirements and shelter documentation preferred

The Business Manager is responsible for overseeing the administrative and business operations of the Assessment Site. This position provides day-to-day support with purchasing, budgeting, invoices, inventory, supplies, timekeeping, personnel administration, and other business functions necessary to maintain an organized and efficient shelter…