Administrative Administrator - Arch

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally.

Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit

Performs various tasks and activities to provide administrative, and clerical support to a department(s) and/or group of team members and managers.

• Ensures that the property facilities are in working condition, including office equipment, telephone and voice mail systems, fax machines, gates, internet, alarm system, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.
• Maintains current city permits (alarm, pool, spa, boiler, hazmat recycling) for propert(ies).
• Greets and welcomes visitors, guests, and visiting team members to the office and provides for their comfort by offering refreshments, directing them to appropriate meeting rooms and offices, and answering questions about the facilities, transportation, or other business arrangements.
• Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.
• Establishes and monitors the inventory of office supplies and equipment, orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.
• Answers incoming telephone calls, directs callers to appropriate team members or responds to caller questions and needs, takes and delivers complete messages in a timely fashion, and follows up as needed to achieve customer satisfaction.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays, complies with document retention policies, and acts as liaison for questions related to communication.
• Handles incoming and outgoing mail and deliveries, including maintaining the postage meters and shipping supplies, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.
• Receives, verifies, approves, and processes invoices, purchase orders, and other bills to be paid, tracks and maintains records of all transactions, purchases, orders, receipts, and statements, and ensures all vendors are in compliance and are approved.
• Ensures that the reception area, conference rooms, break rooms, and other common areas are clean and free of litter and trash, stocks the mini refrigerators with a variety of beverages, and straightens up furniture and accessories to maintain an attractive, clean, and appealing appearance.
• Completes various human resources, financial,…