Commodity Sales Administrator - Rubbish​/Waste to Energy

The Commodity Sales Administrator supports Northstar Recycling's Commodity Sales Rubbish/Waste-to-Energy team by ensuring the accuracy of commercial data, managing customer and outlet information, and overseeing key contract administration activities. We are seeking a dynamic, highly organized individual who thrives in a fast-paced environment, takes initiative, and delivers exceptional service to both internal and external partners.

• Review sales contracts for completeness and verify that key details, such as pricing, volumes, dates, and customer information, are accurate.
• Help prepare Letter of Authorization, Award Letters, and other commercial documents.
• Work with internal teams and outlet partners to collect required documentation.
• Upload, organize, and file contracts and related documents in the company’s document system.
• Send contracts to customers and internal teams for signature or review.
• Track milestones, renewals, and expirations, and keep records current.

• Enter monthly pricing updates in internal databases and contract records.
• Monitor monthly pricing alerts and help resolve pricing discrepancies with outlet partners.

• Coordinate onboarding for new outlet partners, including collecting and submitting required setup documentation.

• Run searches, reports, and queries in the document system to answer requests from internal teams.
• Gather, analyze, and summarize historical pricing and outlet data for the Commodity Sales Team.

• Identify ways to improve administrative processes, data accuracy, and document workflows.

Perform other duties and special projects as assigned.

• High School Diploma required;
  Associate's Degree preferred.
• Dynamic, proactive, and self-motivated with the ability to work independently.
• Excellent organizational skills with exceptional attention to detail.
• Strong interpersonal and written/verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with contract administration or contract management software is strongly preferred.
• Professional and confident when communicating with customers, vendors, and internal teams by phone and email.

This is a full-time, hourly position with the option to work remotely or on a hybrid schedule at our East Longmeadow, MA office. Candidates must live in the Central or Eastern Time Zone. Working hours are Monday – Friday, 8:00AM – 5:00PM Eastern (7:00AM – 4:00PM Central).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

At Northstar Recycling, our company’s intention behind Diversity, Equity, Inclusion, and Belonging (DEIB) is to create a more inclusive and equitable culture, business practices and methods of operation. As an organization, we are continuing the work that allows for unlearning, accountability, and acceptance. We are incorporating DEIB thinking in all our interactions including hiring, promotion, and retention efforts.

To hold ourselves accountable, Northstar utilizes a DEIB scorecard to measure the following performance metrics:
Employee Education and Participation;
Leadership Support and Investment;
Data Practices; and Retention, Hiring and Promotion. Each metric is evaluated on a quarterly basis and Northstar’s progress is reviewed annually with our leadership team to drive accountability organizationally.

Northstar takes many actions to promote DEIB practices,…