Administrative Assistant
Job in
Pearl River, Rockland County, New York, 10965, USA
Listed on 2026-10-03
Listing for:
Talentify
Full Time
position Listed on 2026-10-03
Job specializations:
-
Administrative/Clerical
Data Entry, Clerical, Healthcare Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
- Support the administration of the Vaccines Quality Records & Training Compliance group in accordance with local and enterprise policies, procedures, and retension schedule activities.
- Assist with day-to-day operations of the Vaccines Records Room, including archiving, retrieval, scanning, and tracking of critical and noncritical physical record requests.
- Support and improve long-term inventory management and organizational logistics of the Vaccines Records Room ensuring orderly and inspection-ready state. This includes the tracking and shipping of records to/from off-site storage with any external vendors or partners.
- Provide documentation support to the Vaccines scientific community, including responding to inquiries and assisting with documentation needs.
- Collaborate with external partners to complete any required tasks. These external partners may include contract labs, external records storage, or Pharmaceutical groups outside of Vaccines.
- Perform all assigned duties in compliance with departmental procedures, quality standards, and applicable regulatory requirements.
- Life sciences or technology related bachelors, preferred
- Previous experience in pharma, preferred
- High school diploma or Associates, required
- Previous work in regulated environment, required
- Proficient with Microsoft 360, Office Suite and Adobe Acrobat Professional, preferred
- Records and documentation management experience, preferred
- Experience with documentation systems, preferred
- Strong verbal and written communication skills, required
- Moderate lifting of documents and/or boxes, sitting, standing, walking, required
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