Executive​/Administrative Assistant

Executive/Administrative Assistant #26-02491

Up to $41.12 per hour New York, NY Onsite

Job Description

Location:

1W37 One West 37th Street, New York, NY 10018

Compensation: $41.12hr | Weekly Pay + Optional Benefits

Benefits:
Paid weekly, health, dental + vision insurance available!

Schedule:

M-F/Full-On Site 3 days a week at the NYC office Hybrid

Contract Length: 3 months| conversion pending attendance, performance, and business need

Start date:

10/19/2026

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

• Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
• Organizes and prioritizes daily administrative responsibilities
• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
• Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
• Ensures supervisor is aware of critical dates and deadlines; follows up where needed
• Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Maintains a high level of confidentiality and exercises good judgment
• Demonstrates strong communication skills
• Coordinates and manages details of advanced travel arrangements, including international travel and exp
• Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Creates an environment that fosters teamwork and trust
• Proactively communicates potential issues and reminders to executives and coworkers as appropriate
• Organizes and maintains files and sensitive information

• Associate’s degree
• 3+administrative experience.
• Advanced proficiency with Microsoft Office Suite
• Excellent organizational and prioritization skills, and ability to balance multiple tasks
• Strong project management skills
• Ability to work independently and exercise sound judgment
• Advanced grammar and written/verbal communication skills
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR

• Bachelor’s degree
• 5+ year’s administrative experience
• Experience supporting multiple leaders, including international travel support.