Property Management Assistant

Do you have the dedication and enthusiasm to support people in achieving their goals and advancing their lives?

Join our Team!

Title :
Property Management Assistant

Job Requisition No: 1836

Program :
Property Management Geneva, NY

Shift Schedule :
Monday – Friday 8:00am – 4:00pm

Salary :
Salary pay range is min. $16.50 to a max. $21.49 per hr. based on education & experience

• 3+ weeks of Personal Time Off (PTO), first year of employment
• Sick Time and Extended Illness Bank
• 9 Paid Holidays and 1 Floating Holiday
• 401(k) with Agency match
• Voluntary Medical/ Dental/ Vision
• Employer Funded Life Insurance
• Employee Assistance Program (EAP)
• Tuition Assistance

Lakeview Health Services is a premier partner throughout the Finger Lakes region, providing safe, affordable housing, support, and rehabilitative services to persons with mental illness as well as health care coordination services to individuals with chronic mental and physical health challenges. We are dedicated to helping individuals identify and achieve personally meaningful and measurable life goals, and to realize their full potential.

Lakeview seeks to create an environment of learning and development that will lead to an engaged, motivated, and high performing team with a devotion and commitment to client service.

This position provides administrative, compliance, and tenant-service support for Low Income Housing Tax Credit housing operations. Responsibilities include application processing, applicant and tenant communication, initial certification and recertification support, tenant file maintenance, inspection coordination, property management software input, and administrative assistance to Property Management Specialists. This position is expected to perform duties accurately, professionally, confidentially, and in accordance with applicable program requirements, agency policies, and Fair Housing laws.

Individual should strive to create a healing environment that respects the perspectives and experiences of the individuals, families, staff, and communities we serve by practicing safe, respectful communication as well as respecting individuals’ boundaries and differences.

• Respond to phone and email rental inquiries within two business days.
• Provide information regarding properties, programs, eligibility requirements, and application procedures to prospective applicants, referral and funding agencies, families, and consumers.
• Process rental applications by issuing application status notices, following up on outstanding applicant documentation, maintaining accurate waitlist records, and updating required information on the waitlist throughout the application process.
• Monitor the Community Rental App email account and respond to inquiries in a timely and professional manner.
• Schedule initial screening appointments with prospective tenants.
• Prepare required initial screening paperwork and establish initial screening files.
• Obtain credit reports, criminal and sex offender background checks for prospective tenants, as required.
• Assist Property Management Specialist with follow-up on outstanding initial screening documentation, including employment verifications, bank records, and other required information.
• Prepare Move In lease paperwork after the Property Manager has finalized the lease package.
• Upon completion of the move-in process, enter all required information from the Move-In Checklist into the appropriate spreadsheets, prepare and distribute required correspondence, and provide lease copies as needed.
• Monitor the Recertification List and issue tenant notices within required notice intervals.
• Maintain accurate recertification tracking records and update…