Finance Office Assistant​/Executive Assistant

Job Title: Finance Office Assistant / Executive Assistant – Higher Education

Location: New York, NY (Greenwich Village – Hybrid Fridays)

Pay Range: $25.00 – $33.00 / hour W2

Schedule: Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week)

Duration: 3-Month Contract (

Start Date:

Monday, September 21, 2026)

Position Overview

A prestigious higher education institution in Manhattan is seeking a proactive, highly organized Finance Office Assistant / Executive Assistant to provide vital administrative and executive support within its Office of Financial Management. Serving as a primary point of contact and operational support for executive leadership, academic centers, and committees, this role requires exceptional administrative precision, financial processing capabilities, and professional discretion in a fast-paced environment.

Key Responsibilities

• Executive & Administrative Support: Deliver high-level administrative support to the Associate Dean/CFO and Director of Fiscal Affairs, including complex calendar management, meeting setup, and preparation of briefing materials.

• Financial Processing & Accounts: Process weekly deposit runs, deliver check deposits and fiscal materials to the Bursar’s Office, process invoices and payment requests via NYU iBuy, and follow up with vendors and internal teams regarding payment status or missing documentation.

• Budgeting & Spreadsheet Management: Assist in budget monitoring, process reimbursements, and build or modify Excel/Google spreadsheets for financial tracking and reporting.

• Office Operations & Communications: Handle receptionist and front-office duties, answer incoming calls and emails, guide staff on financial policies/procedures, maintain physical and digital files, and manage office supply inventory.

• Logistics & Event Support: Coordinate detailed travel itineraries, set up and manage Zoom sessions, and prepare meeting materials for various academic centers, institutes, and committees.

Qualifications

• Education: Bachelor’s Degree required.

• Experience: Proven administrative or executive assistant experience (prior NYU or higher education experience strongly preferred).

• Technical Proficiency: Advanced skills in Google Suite (Docs, Sheets, Calendar), MS Office Suite (specifically Excel), Zoom, and enterprise purchasing platforms (e.g., iBuy).

• Communication & Discretion: Exceptional verbal/written communication and interpersonal skills, with the ability to handle sensitive financial and administrative records with complete confidentiality.

Benefits & Eligibility

• Medical, Dental, and Vision Insurance

• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Supplemental Life, Short-Term, and Long-Term Disability Insurance

• 401(k) with Company Match

• Weekly Pay Schedule