Operations Coordinator; Part-time

Position:Operations Coordinator (Part-time)

Location: New York City, NY

Job :868

# of Openings:1

PART-TIME OPERATIONS COORDINATOR

At Summer Search, we believe in 'No Ceilings' and envision a world in which young people, regardless of circumstances, can chart their own destiny. In the United States, students from underserved communities – disproportionately BIPOC and first-generation – face systemic inequities in school, in the workforce, and in life. Nevertheless, these young people possess unique strengths, resilience, and limitless potential.

Since 1990, Summer Search has partnered with young people during their transition from adolescence into adulthood by connecting them to expansive opportunities, professional mentoring, and a community of support. Summer Searchers recognize their potential and build a toolkit to navigate and challenge systemic barriers, break new ground for their families and communities, and achieve economic equity and a life of purpose.

THE OPPORTUNITY

The Part-Time Operations Coordinator is responsible for the behind-the-scenes operations magic that ensures the NYC office is welcoming, well-maintained, organized, and adequately supplied to support staff, mentoring, and program activities. This is a hands-on role focused on day-to-day office operations, purchasing, inventory, and coordination. Reporting to the NYC Executive Director, this hire will join a collaborative and mission-driven team of 18 Summer Search NYC staff.

This is a part-time role at 20 hours per week.

WHAT YOU’LL DO

• Maintain a welcoming, clean, organized, and functional office environment.
• Serve as the primary point person for day-to-day office needs during afternoon hours.
• Monitor office conditions and coordinate with building management, vendors, or service providers when issues arise.
• Ensure common areas, meeting spaces, kitchens, and supplies are ready for staff and visitors.
• Support basic office setup and breakdown for meetings, staff gatherings, and program activities.

• Maintain inventory of office supplies, snacks, beverages, and other commonly used materials.
• Monitor inventory levels and proactively identify upcoming needs.
• Oversee purchasing and replenishment within established budgets and purchasing processes.
• Purchase and organize supplies needed for group mentoring sessions and summer experiences, including snacks, materials, and equipment.
• Maintain organized storage systems so staff can easily locate materials.
• Track spending and maintain basic purchasing records.

• Ensure teams have the supplies and materials they need for in-person activities.
• Support purchasing, organizing, and storing equipment and supplies needs for summer experience preparation.
• Provide basic logistical support for staff meetings and events held in the office.

• Maintain simple systems for inventory, purchasing, and office requests.
• Establish regular routines for checking supplies, placing orders, and maintaining shared spaces.
• Identify recurring office needs and recommend practical improvements.

Specifically, this hire will bring:

• EXPERIENCE: At least 2 years of applicable experience in operations, administrative work, or office management, preferably with experience in inventory management. Skill in operations and past success in continuously improving systems/ processes. Experience at a non-profit is a plus.
• ACCOUNTABILITY: You hold yourself and others responsible for processes, decisions, actions, and commitments to results to drive high-quality outcomes. You're responsive to the needs of stakeholders and follow through on commitments.
• TEAMWORK AND
  
  COLLABORATION:
  
  You value many voices, are comfortable creating space…