Administrative Assistant, VCSSA

The Leona M. and Harry

B. Helmsley Charitable Trust(“Helmsley”) is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals.

Above all, Helmsley endeavors to be forward-thinking in every aspect of its work and will take risks that others cannot or will not take when the risk/reward trade-off warrants.

Since 2008, when Helmsley began its active grantmaking, it has committed more than $5.4 billion. For more information on Helmsley, please visit (Use the "Apply for this Job" box below). .

The Helmsley Charitable Trust funds holistic programs that improve the health and well-being of children and families across four focus countries in sub-Saharan Africa, Burkina Faso, Ethiopia, Ghana, and Zambia.

Improving health outcomes and building resilience is at the core of our grantmaking. To achieve these mutually reinforcing goals, we aim to increase access to quality healthcare, support the health and wellbeing of mothers and children, eliminate neglected tropical diseases, and advance economic development to build resilient livelihoods, with a focus on rural communities.

Working closely with grantees who collaborate with local implementing partners, community leaders and government authorities, Helmsley ensures that our grantmaking is responsive to community needs while building a foundation for long-term sustainability and local ownership.

To date, Helmsley’s VCSSA Program has made over 150 grants totaling over $500 million towards this vision of more healthy, resilient and thriving children and families across Sub-Saharan Africa.

The Helmsley Charitable Trust seeks an Administrative Assistant to support the Vulnerable Children in Sub-Saharan Africa Program, staff and operations. Reporting directly to the Program Director, the Administrative Assistant will be responsible for managing calendars, organizing meetings, making travel arrangements, completing expense reports, handling select communications on behalf of the team, and performing other duties as assigned.

Calendaring and Meeting Planning

• Maintain calendars and schedule meetings and calls on behalf of VCSSA program team.
• Coordinate logistics for on- and off-site meetings, including but not limited to booking conference rooms or venues, making arrangements for catering / hospitality, organizing virtual meetings, gathering and distributing meeting materials, and providing administrative support as needed.
• Work closely with NYC office operations to register guests, coordinate IT, A/V and hospitality needs for team, and be overall point of contact for program staff.

Travel and Logistics Management

• Make travel arrangements (international and domestic), including ground transportation, flights and hotel arrangements.
• Work closely with other colleagues and partner with Trustee Executive Assistant to coordinate joint meetings and travel planning as needed.
• Provide international travel information to and coordinate logistics and security protocols with relevant Helmsley operations personnel and contractors as needed.
• Assist in research and information-gathering related to travel logistics and security considerations.

Administrative Support

• Serve as the main…