Auction & Business Coordinator

JOOPITER is a dynamic and forward-thinking auction house at the intersection of culture, commerce, and storytelling. We bring together collectors, creators, and connoisseurs through curated auctions that celebrate rarity and provenance. We’re looking for an organized, detail-driven Auction & Business Coordinator to support our growing platform and deliver a seamless experience for both sellers and buyers.

• Seller Onboarding & Support
  Guide new sellers through the onboarding process—including account setup, contracts, compliance documentation, and payment instructions.
• Buyer Engagement & Assistance
  Respond to buyer inquiries, provide additional information (e.g., photos, condition reports), and support conversion efforts across active listings.
• Inventory & Sales Monitoring
  Track inventory levels, analyze sales data, and maintain transactional reporting to ensure strong product variety and depth.
• Market Research & Category Development
  Conduct competitive research and recommend new category or product opportunities to grow the platform.
• Operational Coordination
  Collaborate with Client Services and Logistics to facilitate shipments, sale preparations, and post-sale follow-ups.
• Cataloging & Content Quality
  Review and contribute to the cataloging process for merchandise, ensuring accuracy, quality, and consistency.
• Photography & Presentation Standards
  Work with the Marketing team to uphold seller photography standards and support photoshoots for JOOPITER-shot property.
• Sales Prep & Compliance Oversight
  Manage key timelines and ensure all pre-sale deliverables are completed on schedule and in compliance with internal standards.
• Business Coordination & Commercial Support
  Monitor and capture key sales and performance analytics across auctions and private sales, translating data into clear reporting and insights. Support business pipeline management by tracking active and prospective deals, maintaining CRM or pipeline tools, and ensuring timely follow-up with internal stakeholders. Assist with budgeting and forecasting by compiling sales data, expense tracking, and revenue projections to inform planning and strategic decision-making.
• Post-Sale Coordination
  Partner with Finance and Accounting teams to manage seller settlements and ensure smooth transactional follow-through.
• Pitch Support & Client Follow-Up
  Contribute to pitch deck development and track outreach progress with prospective clients.
• Administrative & Cross-Team Support
  Provide administrative assistance and cross-functional support to other business teams as needed.

• Exceptional communication and interpersonal skills, with strong written and verbal proficiency.
• Meticulous attention to detail and consistent follow-through.
• Proven ability to work collaboratively in a fast-paced, deadline-driven environment.
• Strong project management and organizational skills, with the ability to multitask effectively.
• A calm, resourceful, and solutions-oriented mindset under pressure.
• Enthusiasm for cultural commerce, luxury resale, and client service excellence.
• Hands-on Execution:
  Comfortable rolling up your sleeves and diving into day-to-day tasks—this role requires a doer mentality alongside big-picture thinking.
• Adaptability & Ownership:
  Thrives in fast-paced, evolving environments; takes initiative, embraces ambiguity, and owns outcomes end-to-end.
• Flexibility & Willingness to Learn:
  Open to wearing multiple hats, eager to learn on the go, and ready to pitch in wherever needed to support the team.

At JOOPITER, we are building a marketplace that goes beyond transactions—it’s about storytelling, heritage, and cultural resonance. As Auction & Business Coordinator, you’ll play a key role in delivering a world-class client experience and helping shape the future of our platform.