Payroll Accounting Manager

POSITION SUMMARY

The Payroll Accounting Manager ensures the timely processing of payroll transactions, ensuring payroll preparations and calculations, payroll accounting, tax filing and remittance, benefits maintenance, and various special payments are completed in a timely and accurate manner.

• Payroll Management and Administration
• Manage the full payroll cycle including bimonthly payrolls for all employees, ensuring accuracy and compliance with policies and regulations.
• Manage the setup, maintenance, and accuracy of payroll records in both Sage and Paycom regarding new hires, terminations, changes, and leaves of absence.
• Prepare and distribute payroll reports as needed (e.g. pre-payroll checks registers, cash requirements for the full payroll costs, fringe deduction reports, outstanding checks, etc.).
• Calculate and process approved special payments such as bonuses, stipends, and retroactive pay adjustments.
• Compliance and Regulatory Oversight
• Oversee and file timely federal, state, local, and provider tax payments and reports (e.g. quarterly 941, annual W-2/W-3, ShelterPoint, and 1099 forms).
• Respond to and resolve inquiries from employees, managerial, and government agencies regarding payroll matters (e.g. wage garnishments, unemployment claims).
• Benefits and Deductions Administration
• Manage payroll‑related deductions for benefits, retirement plans, and other with holdings (e.g. health insurance, 403(b), commuter benefits).
• Coordinate with HR to ensure accurate reflection of benefit enrollments and changes in the payroll system.
• Process and remit benefit and retirement plan contributions to appropriate vendors.
• Reconcile benefit invoices with payroll deductions.
• Audit and Reporting
• Prepare internal and external payroll reports for management, finance, and auditors as needed.
• Support annual financial audits and audits by funding agencies, ensuring all payroll documentation is accurate and complete.
• Perform regular internal audits to ensure payroll accuracy and data integrity.
• System Management and Improvement
• Maintain and update the payroll system to ensure data integrity and functionality.
• Work with IT or third‑party vendors to resolve system issues and implement upgrades or changes as needed.
• Employee Support and Communication
• Provide accurate and timely responses to employee inquiries regarding pay, deductions, and taxes.
• Assist employees with payroll self‑service systems or direct deposit updates.
• Collaboration and Leadership
• Collaborate with HR, Finance, and Programming to ensure accurate and timely payroll processing.
• Participate in cross‑departmental initiatives and projects as needed.

• Bachelor's degree in accounting or related field.
• 5+ years’ experience in payroll accounting.
• Extensive organization skills.
• Ability to manage time and prioritize tasks to meet stringent deadlines.
• Ability to draft processes, facilitate process improvements, and streamline operations.
• Advanced knowledge of Paycom and Sage Intacct accounting software.
• Ability to exercise discretion, initiative, and good and independent judgment.
• Meticulous proofing and follow‑up skills.
• Interpersonal skills appropriate to a diverse workplace.
• Knowledge of non‑profit and grant accounting and government contracts is a plus.
• Proficiency in MS Office, especially Excel.

Vital Impact helps foundations, philanthropists, and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission‑driven and action‑oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields.

We combine creative, strategic thinking with knowledge and networks developed through decades of hands‑on experience. The fastest‑growing philanthropic advisory firm in the nation, Vital Impact is also a certified B Corporation.

Kiwi Partners is one of the nation’s leading providers…