Grants Management Analyst Rockefeller Brothers Fund

Position description

The Rockefeller Brothers Fund seeks a Grants Management Analyst to support the Grants Management and Legal team in analyzing grant-related data and information. The incumbent will lead special projects, including leveraging AI solutions to improve knowledge management and efficiency. The Grants Management Analyst will be responsible for grants-related tasks, including drafting grant agreements, assisting with payment processing, and supporting the Grants Managers.

This role will also provide grant administration swing support for the program teams.

The Grants Management Analyst reports to the Grants Manager, Compliance and Grants Administration, and the Grants Manager, Systems and Data Analysis.

• Grant-Related Data Analysis and Presentation Validate, analyze, and visualize data to produce accurate charts, tables, spreadsheets, and summaries of grant data to communicate themes and key points to different audiences.
• Prepare and deliver reports and analytical insights In response to requests from program staff and external audiences on topics such as indicators of progress, diversity, impact assessment, and program reviews.
• Collaborate cross-functionally Design and implement integrations of existing systems with other data sources, while researching and developing new data tools, workflows, and use cases to improve efficiency and insight.
• Assess current processes and data structures Identify gaps, redundancies, or outdated practices, and recommend and implement streamlined, updated solutions. Serve as a point of contact for the Communications team regarding grant-related data and support Communications in maintaining the grants section of the website.
• Provide back-up support for the Grants Manager, Systems, and Data Analysis.

• Prepare grant agreements for selected portfolios in collaboration with program staff.
• Support the preparation of payment requests, update records in Giving Data, and coordinate the weekly payment process and other payment matters with the accounting team.
• Review subsequent payment requests and payment letters for accuracy; coordinate with Counsel and Corporate Secretary review and program staff follow-up.
• Support watchlist verification, ensuring that our grant funds are not being sent to organizations affiliated with persons on sanctioned lists.
• Provide back-up support for the Grants Manager, Compliance.

• Lead special projects as assigned by the Executive Vice President, Programs and Communications, and the Counsel and Corporate Secretary.
• Provide swing support to program teams for grant processing and administration upon request.
• Serve as superuser of the Giving Data database and support the training of staff on the database, both initial orientation and ongoing training needs.
• All other duties and responsibilities as assigned by managers.

• Advanced Excel, data analysis, knowledge management, and presentation skills, including ability to mine data and communicate via charts and spreadsheets.
• Project management skills: organization, communication, and time management.
• Interest and experience in Application of AI to increase knowledge management and efficiency.
• Strong technology skills and ability to apply the same to manage one's own work and contribute to smooth functioning of institutional processes.
• Strong knowledge of and ability to support operations of database management software (e.g., Giving Data).
• Ability to manage multiple tasks and projects simultaneously with flexibility and attention to detail.
• Ability to work independently, prioritize, work under pressure, and meet short deadlines.
• Ability to be consistently diplomatic, tactful, and professional, and to interact effectively and respectfully with all levels of staff and external parties.
• Excellent written, verbal, analytical, and organizational skills. Ability to draft original correspondence.
• Ability to collaborate effectively and work as part of a team.

• BA/BS or equivalent degree with five years of grants or program administration experience, or master’s degree with three years…