Program Delivery Analyst

Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program.

We are seeking a driven and detail-oriented Program Delivery Analyst who will play a central role in supporting key operations across the Bioscience Center relating to program and grants management; helping to process and track gifts and grants throughout their lifecycle; and assist the awardee community as appropriate. The Analyst will support both new and existing programs within the Bioscience Center and work with the Schmidt Science Communications team on contracts, grants management, and outreach coordination activities.

Reporting to the Biosciences Manager of Program Delivery.

The Program Delivery Analyst’s role will include:

• Grants Administration: Working as a key member of the Biosciences Center team and in partnership with our finance, grants management, and legal teams, the Program Delivery Analyst will support grants administration across the bioscience portfolio and a small microawards program within the communications department.
• Operations Management: The Program Delivery Analyst will help support the Bioscience Center's and Communications Departments' strategic plans by providing operational support to specific programs and across the Center.
• Stakeholder Collaboration, Engagement, and Communication: Coordinating with internal teams (e.g., communications, legal, finance) and external stakeholders—including academic institutions, awardees, and science advisory board members to build community, track progress, and optimize impact.

• Input and maintain accurate grants and gifts data in the grants management system, including timely data entry and updates across Bioscience programs and the communication team microawards.
• Support due diligence processes for grants and gifts, including documentation review and coordination with internal teams (finance, legal, and grants management teams).
• Assist with implementing internal processes during program launch, selection, and award phases, including budgets, contracting, and grant administration.
• Contribute to financial tracking and reporting by supporting budget documentation, milestone tracking, and outcome documentation.
• Cross-Functional Collaboration:
  
  Facilitate seamless collaboration with key stakeholders, including Communications, Community, Grants Management, Legal, Accounting, and Finance teams, to optimize the impact of the Bioscience team's endeavors.
• Support Direct Project Expenditure (DPE) tracking—including contracts, travel, and reimbursements.
• Ensure team understanding of and compliance with internal processes during program implementation, including budgets, contracting, and grant administration.

• Working in collaboration with Bioscience Center colleagues, support tracking and synthesis of project data across all Center initiatives, including collating reports, key outcomes, and data to accurately assess impact.
• Develop and refine operational tools, templates, and process tracking systems across the Bioscience and Communications portfolio.
• Maintain accurate awardee and reporting data within internal tracking systems.
• Assist in the selection and award process, including organizing application materials and supporting award execution steps.
• Assist with awardee-centered events and convenings.
• Oversee the inventory and distribution tracking for the Communications team’s promotional merchandise.
• General project management and scheduling for the Communications team.
• Assist with routine CMS updates and partial website management, including uploading and maintaining cohort photos, biographies, and other standardized web content.