Landscaping Branch Administrator Maintenance at Ascape Landscape and Construction

Overview

Ascape Landscape and Construction is a leading landscape construction and maintenance company specializing in commercial landscape construction and maintenance. We are committed to quality craftsmanship and environmental responsibility, transforming ideas into reality.

We are currently seeking a Landscaping Branch Administrator - Maintenance to join our team!

• Prepare maintenance proposals and draft, review, and send contracts for approval
• Track proposal status and follow up with clients as needed
• Coordinate with internal teams to ensure accurate scope, pricing, and timelines
• Maintain organized proposal and contract records
• Set up new client accounts and maintain billing information
• Add scheduling tasks and coordinate with operations teams prior to service start
• Order materials for approved maintenance projects and enhancements
• Serve as a point of contact for maintenance clients via phone and email
• Respond to client inquiries and service-related questions promptly
• Solicit subcontractor quotes and coordinate scheduling of subcontractor work
• Review and approve subcontractor invoices
• Generate invoices, monitor outstanding balances, and coordinate billing questions with clients
• Submit and track payment information with the Bookkeeping department
• Maintain accurate billing documentation and records
• Address client concerns professionally and escalate issues when necessary
• Other duties as assigned

• 3-5 years of office administration experience in a related industry such as construction, landscaping, plumbing, or electrical
• High School Diploma/GED required; associate degree or higher preferred
• Intermediate to proficient Excel skills
• Strong attention to detail and ability to manage large amounts of data
• Excellent written and verbal communication skills
• Proficient with CRM systems, Microsoft Office, Outlook, , and PDF editing/signing tools
• Ability to work at a computer for extended periods

We offer a competitive compensation package with a base annual salary of $65,000 - $75,000, based on experience. Benefits include health coverage after 90 days, a 401(k) with a 4% employer match, paid time off, and vacation time.