Occupancy Planner; LTA

OVERVIEW

The

D.

E. Shaw group seeks an occupancy planner to join its Administration team for an eighteen‑month assignment. This team partners with Global Workplace Strategy & Design and cross‑functional stakeholders to optimize space allocation, maintain accurate occupancy data, and support both day‑to‑day operations and long‑term space planning initiatives. The role offers the opportunity to contribute to tactical occupancy management while developing expertise in strategic space planning within a dynamic and collaborative environment.

• Manage seating assignments through ticketing workflows, including visitor seating, desk moves, and assigned‑seat changes, ensuring timely and accurate updates to the system of record.
• Coordinate high‑volume move activity by maintaining move lists, validating space availability, and overseeing sequencing and execution with internal partners.
• Maintain and enhance space and occupancy data quality within CAFM/IWMS tools by conducting regular audits and implementing corrections to assigned locations and attributes.
• Analyze utilization data from badging and seat reports to support planning decisions.
• Create and update floor plans in CAD, conduct test‑fits, and prepare space planning documentation. Assist with strategic restack and reorganization efforts, including scenario development and conceptual planning to support long‑term space strategy.
• Contribute to space forecasts and evaluate occupancy trends to help stakeholders anticipate future needs.
• Provide hands‑on support for CAFM system transitions, including data validation, process adjustments, and stakeholder enablement to ensure data integrity and continuity.

• A bachelor's degree in any field of study and eight to ten years of experience in space planning, facilities management, or a related field.
• Exceptional organizational skills and attention to detail, with the ability to manage high volumes of requests and demonstrate reliable follow‑through.
• Proficiency in managing multiple priorities in a fast‑paced environment supporting frequent move activity.
• Advanced Excel skills, including expertise with pivot tables, lookup functions (such as VLOOKUP/XLOOKUP), and data reconciliation.
• Experience with CAFM/IWMS tools (such as Serraview), and data management practices within a system of record.
• Familiarity with supporting move projects or MAC (Moves, Additions, & Changes) in a high‑volume setting.
• Impressive interpersonal and communication skills with a customer‑oriented approach and comfort working with a range of internal groups.
• The expected annual base salary for this position is $120,000 to $160,000. Our compensation and benefits package includes variable compensation in the form of a completion bonus, and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.