Project Coordinator – Procurement & Estimating

General Summary

We are seeking an organized, detail-oriented, and motivated Project Coordinator to join our Procurement team. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities.

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors
• Track vendor compliance, insurance renewals, and performance metrics
• Assist in creating and maintaining procurement and estimating project schedules
• Track milestones, deliverables, and budget updates for active projects
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution
• Support the preparation of project status reports and presentations for leadership review
• Gather and organize cost data from vendors and subcontractors for estimating purposes
• Assist in preparing cost analyses and bid leveling sheets for management review
• Research market pricing and trends to support accurate cost estimates
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff
• Maintain organized digital records for vendor documentation, contracts, and project files
• Prepare reports, spreadsheets, and presentations as needed

• Bachelor's Degree is required;
  Engineering focus preferred
• 1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred

• Strong organizational and time management skills with the ability to handle multiple priorities
• Excellent communication and interpersonal skills for collaborating with vendors and internal teams
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Analytical mindset with attention to detail and accuracy