Project Management Coordinator

Location: New York

Position summary The Project Management Coordinator (“PM Coordinator”) will contribute to Reed Smith's value proposition by driving operational excellence and fostering an inclusive, collegial culture. The role will advance the Global Private Equity Chair's (“PE Chair”) priorities and values, both independently and as a member of a key team (“The Team”). The PM Coordinator must be able to synthesize large volumes of information, extract actionable next steps from complex communications, and drive consistent follow-through across multiple stakeholders, work streams, and deadlines.

Key drivers for success are strong organizational and project management skills, understanding of the clients and the legal projects in Private Equity for the clients, commitment to internal and external client service, and a high degree of drive, initiative and judgment. This role will be a member of a fast-paced team that supports the PE Chair in driving forward business development, client on-boarding and client service.

The candidate must be adept at navigating complex, high-pressure environments and be comfortable working both independently and as a member of a fast-moving team. The Team is expected to function as a singular unit, with each member contributing to ensure tasks are completed, processes are continuously improved, communication flows and deadlines are met. The candidate will interact directly with clients and partners across Reed Smith, maintaining and fostering positive relations.

The successful candidate will demonstrate professional maturity, strong communication judgment, and composure when interacting with partners, senior firm leadership, clients, C-suite executives, and other key stakeholders in high-pressure or time-sensitive situations. The role requires a high degree of accountability, initiative, adaptability, and curiosity, with an expectation that the PM Coordinator will proactively identify gaps, anticipate next steps, and help keep matters and internal projects moving with limited oversight.

This role will be required to use project management methodologies and tools to facilitate and execute project management, process improvement initiatives and process mapping efforts. The role will be expected to organize and manage projects, including follow up, for the practice, draft engagement letters and project plans, as well as help scope and price projects, for clients, as well as facilitate the full process of on-boarding and intake of new clients to the Firm.

Given the pace and sensitivity of the PE practice, the PM Coordinator must exercise a high degree of discretion, build institutional knowledge deliberately, and ensure that critical workflows, matter details, and client relationships are documented and transferable at all times. Job duties and responsibilities Take ownership of own tasks and projects, as well as organization of team tasks and projects, keeping status updated in team tracking documents, and contributing to team meetings and team communications with key updates and status information;

demonstrate flexibility and ability to be nimble in the face of changing priorities as well as ability to juggle multiple tasks/projects simultaneously. Manage multiple projects concurrently, juggling priorities, deadlines and essential project management duties for each respective project. Track and follow up on open items for the practice. Write engagement letters, including project scoping and pricing, with input from firm partners, PE Chair, Client Value Team, and others on the Team.

Must be able to apply own understanding / research of project to draft scoping and assumptions for partner review. Create matter work streams, including for full engagement and onboarding process of new clients. Synthesize complex and high-volume email communications, meeting notes, client updates, and partner requests into clear action items, tracker updates, deadlines, and follow-up plans. Continually compare matter progress to budget utilization and convey status, as appropriate.

Proactively manage changes in project scope, identify potential risks and devise contingency plans as appropriate. Attend…