Office Operations & Administrative Manager

About Daloopa, Inc.

Daloopa is transforming how investment professionals work. Our mission is to eliminate the slow, error-prone parts of fundamental research—without sacrificing accuracy or auditability.

Founded by a former equity research analyst and top engineers, we built an AI-powered platform that converts complex financial filings, transcripts, and KPIs into clean, hyperlinked, customizable data. This means analysts spend less time on manual tasks and more time generating insights that drive performance.

Today, Daloopa powers the workflows of leading investment teams worldwide—helping them move faster, think deeper, and make every decision with confidence. If you’re passionate about building technology that solves real-world problems and want to make an impact, join us and help redefine the future of investment research.

Daloopa was named one of Fast Company’s Most Innovative Companies in 2026!

• Competitive pay + performance incentives
• Equity in a fast-growing Fin Tech
• Convenient location near Grand Central
• Career growth and mentorship opportunities
• A vibrant, collaborative culture
• Full benefits package

Location: New York City (In-office, 5 days per week. Standard business hours, with occasional flexibility)

Compensation: $109,000-$128,000 annualized salary + benefits. (Reflective of level of contribution.)

The Office Operations & Administrative Manager is the operational anchor of our NYC headquarters, responsible for driving flawless execution across office operations, logistics, onboarding, vendor management, and select GTM/IT administrative support.

This role is deeply execution‑oriented and requires someone who thrives on structured guidance, fast feedback incorporation, and disciplined follow‑through.

Operating within a small, high‑accountability team, this role partners closely with senior leadership to ensure the office runs smoothly and initiatives land without last‑minute risk.

• Build and execute the process to keep the NYC office running smoothly day‑to‑day, ensuring the space is organized, functional, and ready for employees and visitors.
• Coordinate building partners, vendors, and service providers to maintain a consistent, reliable office environment.
• Develop SOPs that deliver seamless onsite experiences through meeting room readiness, visitor management, and event logistics.
• Ensure exceptional Day 1 setups by preparing work spaces, equipment, and hardware in coordination with the remote IT team.
• Create and implement scalable processes for onboarding, offboarding, basic IT support, inventory maintenance, etc.
• Support key leaders with structured administrative help across calendars, travel, expenses, and meeting coordination.
• Operationalize the office by setting up policies, procedures and communications around essential office etiquette, information and updates clearly and proactively.

• Strong operator with proven experience in office management, administrative operations, or similar execution-heavy roles. Creates scalable processes and documentation (SOPs, checklists, playbooks).
• Demonstrated ability to prioritize critical‑path work, manage multiple streams simultaneously, and push work to “done.” Deadline‑driven with sacred respect for timelines.
• Comfortable operating with incomplete information while still moving forward decisively and independently. Takes direct guidance and incorporates feedback quickly as business needs evolve.
• Experience coordinating onsite IT needs (not technical engineering) — hardware inventory, shipping, receiving, equipment logistics.
• Ability to manage complex scheduling, meeting logistics, and administrative support for GTM leadership with structure and accuracy.
• High accountability mindset: proactive, structured, reliable, organized, and unafraid to enforce standards.
• Calm under pressure, deadline‑driven, and comfortable in a small team with a direct reporting structure. Service ethos is table stakes; this team thrives on seeing the results of operational excellence.

• The office feels smooth, welcoming, and well‑run—people don’t have to think about logistics; they just work.
• New hires have a great first experience: equipment ready, access works, and they feel supported from day one.
• Local IT issues get handled quickly or routed effectively to the right partner; equipment is tracked and managed with minimal surprises.
• Executives trust you with their calendars, travel, and logistics, and feel more efficient because of your support.
• Teams see you as a reliable, calm point of contact who gets things done and makes the office better over time.

If you are someone who likes to own and solve challenges end‑to‑end, see what’s broken, fix it, and consistently make the whole office run better, we’d love to hear from you. Show us examples of how you make things run better for all those around you!