Executive Assistant & Office Manager

The Role

We're hiring an Executive Assistant & Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.

This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day‑to‑day and a trusted extension of the leadership team.

If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.

• Manage calendars, travel, and logistics for leadership with precision and proactivity
• Prepare materials, briefings, and research ahead of key meetings and decisions
• Own follow‑through on action items — track what was decided, what's due, and what's slipping
• Handle sensitive information and communications with discretion and judgment

• Own the day‑to‑day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running
• Set up and maintain systems and processes that make the office efficient and professional
• Coordinate events, offsites, team meetings, and visitor logistics
• Be the go‑to person for anything operational in New York

• Support the BD and sales team with research, outreach coordination, and pipeline tracking
• Help prepare decks, briefs, and materials for partner and customer meetings
• Assist in managing relationships — tracking touchpoints, following up, keeping things moving
• Identify opportunities to improve how we manage and grow commercial relationships

• Serve as the operational point of contact for the New York office
• Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly
• Flag issues, surface blockers, and solve problems before they escalated
• Help onboard new hires and contractors based in New York

• 3+ years in an EA, chief of staff, operations, or generalist role at a fast‑moving company
• Demonstrated ability to manage multiple work streams simultaneously without dropping balls
• Strong written and verbal communication — clear, concise, and professional
• Comfortable with data, metrics, and analytical work — not just logistics
• Experience supporting senior executives or founders directly

• Prior experience at a startup, tech company, or high‑growth environment
• Exposure to business development, sales operations, or commercial workflows
• Has built or improved internal processes, not just maintained them
• Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms
• Has operated as a de facto office lead or chief of staff in a previous role

• A natural executor — you see what needs to happen and make it happen
• Analytically minded — you bring data and structure to ambiguous problems
• Highly organized without being rigid — you adapt fast when priorities shift
• Discreet, trustworthy, and professional with sensitive information
• Energized by variety — no two days look the same and that's how you like it
• Low ego, high output — you care about outcomes, not credit

• Be at the center of a fast‑growing company doing important work
• High trust, high visibility, and direct access to leadership
• Real scope — this isn't a gatekeeper role, it's a builder role
• Opportunity to grow into broader operations or chief of staff responsibilities over time
• Work out of Mecka's New York office alongside a sharp, driven team