Operations Administrator​/HR Generalist

ABOUT US

Flatbush Development Corporation is a dynamic and community-focused organization dedicated to providing high-quality after-school programs for youth in Brooklyn. Our commitment to youth development and enrichment is at the core of everything we do, and we are proud to be a partner of the New York City Department of Youth and Community Development (DYCD), Department of Health (DOH), and the Office of Children and Family Services (OCFS).

• Supervisor:
  Director of Youth Services/ Director of Human Resources
• Max
  
  Hours:
  
  35 per week
• Days: 5 per week, Monday – Friday 10:00 AM-6:00 PM
• Compensation: $32.00- $35.00

The Operations Administrator / HR Generalist provides centralized operational and compliance support to FDC (Flatbush Development Corp) and plays a key role in ensuring consistency, efficiency, and regulatory compliance across the Organization with a concentration in the Youth Department. This position supports a high-volume environment requiring strong organization, attention to detail, and the ability to manage multiple priorities simultaneously. The individual will coordinate staff onboarding, manage compliance documentation, track staff clearances and required trainings, maintain site‑specific personnel records, and support School Age Child Care (SACC) and Department of Health (DOH) requirements.

This role helps ensure programs remain organized, audit‑ready, and operationally efficient while supporting the day‑to‑day needs of the organization.

• Coordinate onboarding processes for all newly hired staff.
• Ensure completion and collection of required onboarding documentation and employment paperwork.
• Monitor and track employee clearances, including background checks, fingerprinting, and required pre‑employment documentation.
• Maintain site‑specific staff files, ensuring records are complete, accurate, and audit ready.
• Partner with Human Resources and program leadership to ensure onboarding timelines are met.
• Track employee completion of required trainings and certifications.
• Support scheduling and coordination of new staff orientation sessions.
• Follow up with staff regarding missing documentation and onboarding requirements.

• Support compliance with School Age Child Care (SACC), Department of Health (DOH), and all applicable licensing regulations.
• Maintain compliance calendars to track deadlines, inspections, permits, certifications, and regulatory requirements.
• Conduct routine site compliance reviews and internal audits to ensure readiness for external monitoring visits.
• Assist with preparation for SACC and DOH inspections and maintain documentation needed for audits.
• Monitor and organize licensing documentation across all sites.
• Track staff‑to‑child ratio documentation and regulatory compliance requirements as needed.
• Ensure all required staff clearances remain current and compliant.
• Identify compliance concerns and communicate findings to department leadership.

• Support operational consistency across all Youth Department program sites.
• Assist with the development and implementation of systems that improve workflow and efficiency.
• Maintain department databases, tracking systems, and operational records in payroll platform.
• Coordinate the collection and organization of program documentation and reports.
• Support program start‑up and expansion efforts for new sites and initiatives.
• Assist leadership with special projects and department‑wide operational initiatives.
• Provide administrative and logistical support to ensure smooth day‑to‑day operations.

Qualifications for the Operations Administrator / HR Generalist position are summarized below.

• Knowledge of School Age Child Care (SACC) and Department of Health compliance standards preferred.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Ability to maintain the confidentiality of personnel information and sensitive…