Executive Assistant & Office Manager

About Mecka AI

Mecka AI is building the data infrastructure layer for robotics and embodied AI.

We work directly with robotics hardware partners and commercial operators to place best-in-class robotic systems into real-world environments — hotels, retail, pharmacy, logistics, healthcare, and beyond.

Our work happens on the ground — in commercial environments where execution, technical judgment, and trust determine whether deployments succeed and scale.

Robotics will become the largest industry in human history — larger than anything that has come before it. As intelligent machines move into the physical world, they will dramatically expand global GDP, raise the material standard of living for everyone, and ultimately help make humanity a multiplanetary civilization
. None of that happens without one thing: enormous amounts of high-quality, real-world data.

Mecka AI builds that foundation. We are the data infrastructure layer for robotics and embodied AI — the substrate that teaches machines to perceive, reason, and act in reality. Get this right, and we accelerate the most important technological transition of our time.

• Excellence as the baseline. We hold an extremely high bar and expect the best work of your career. Mediocrity isn't interesting to us.

• Highly technical. We reason from first principles
  , not by analogy. The best argument wins — regardless of title or tenure.

• Truth-seeking. We are relentlessly honest with ourselves and each other. We chase reality — measured, not assumed — and kill our own bad ideas fast.

• Maniacal urgency. The work matters and the clock is real. We move fast, ship, measure, and iterate.

• Extreme ownership. You own outcomes end-to-end — no hand-offs, no excuses, no waiting for permission.

• Hardcore. This is a high-intensity environment for people who want to do the defining work of their lives.

We're hiring an Executive Assistant & Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.

This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.

If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.

Executive Support

• Manage calendars, travel, and logistics for leadership with precision and proactivity

• Prepare materials, briefings, and research ahead of key meetings and decisions

• Own follow-through on action items — track what was decided, what's due, and what's slipping

• Handle sensitive information and communications with discretion and judgment

Office Operations

• Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running

• Set up and maintain systems and processes that make the office efficient and professional

• Coordinate events, offsites, team meetings, and visitor logistics

• Be the go-to person for anything operational in New York

Business Development Support

• Support the BD and sales team with research, outreach coordination, and pipeline tracking

• Help prepare decks, briefs, and materials for partner and customer meetings

• Assist in managing relationships — tracking touchpoints, following up, keeping things moving

• Identify opportunities to improve how we manage and grow commercial relationships

NYC Operations Lead

• Serve as the operational point of contact for the New York office

• Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly

• Flag issues, surface blockers, and solve problems before they escalte

• Help onboard new hires and contractors based in New York

Required Experience

• 3+ years in an EA, chief of staff, operations, or generalist role at a fast-moving company

• Demonstrated ability to manage multiple work streams simultaneously without dropping balls

• Strong written and verbal communication —…