Department Administrator, Primary Care Research Institute

Department Administrator, Primary Care Research Institute

Reporting to the Vice Chair for Research, the Department Administrator will work closely with the Director of Finance in managing the portfolio of funded projects within PCRI, and providing HR management for the Institute.

• Assist with pre and post award grant management functions across the Institute including development support, monitoring, reconciliation, compliance and financial processing. Manage electronic payment requests (via Shop Blue system) and process Independent Contractor and Personal Service Agreements and other post‑award tasks as needed.
• Oversee the Institute’s Human Resources needs, such as processing related personnel transactions (appointments, changes, etc.) and serving as Hiring Manager (job descriptions, posting, recruiting, interview process, onboarding arrangements, annual review process).
• Provide critical administrative support for the Institute, such as procurement of equipment, inventory, and service contracts, as well as fiscal monitoring and reconciliation functions, including approval and verification of State (IFR) and monthly Amex grant‑related transactions.
• Develop policies with the assistance of the Director of Finance, Vice Chair for Research, and the Director of Development.

• Bachelor’s degree in an appropriate field and 3 or more years’ experience in business administration, research administration, grants management, or a related field. Education and experience requirements may be satisfied by a combination of education and experience.
• Ability to work independently with minimal supervision and proactively follow up on issues without direction.
• Excellent oral, written, and interpersonal skills, including the ability to understand, interpret, and apply policies and regulations and provide guidance and recommendations to others. Ability to communicate clearly and respectfully with diverse populations.

• Experience with University at Buffalo policies, procedures, and systems (e.g., Concur, UB Jobs, Shop Blue, SIRI, RF SUNY Reporting).
• Experience working in research administration or post‑award financial management, preferably in higher education or research settings.

• Position does not require driving a university owned vehicle.

$60,000 - $75,000

8:30 a.m. – 4:30 p.m.

Downtown Campus

• Benefits package prioritizes your well‑being and success to enhance every aspect of your life.

As an Equal Opportunity / Afformative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity or by phone .