Emergency Management Program Coordinator - Environment, Health and Safety

Emergency Management Program Coordinator - Environment, Health and Safety

The Emergency Management Program Coordinator supports the University at Buffalo’s Emergency Operations Center (EOC) by assisting with the organization, implementation, and use of the Incident Command System (ICS) for campus incidents and emergencies.

Reporting to the Director of Environment Health & Safety (EH&S), this role functions in a supporting, coordination-focused capacity, providing assistance with emergency preparedness activities, response coordination, recovery planning, and continuity efforts across a large, complex academic institution.

This position is an individual contributor role, does not exercise independent decision‑making authority, and does not have direct supervisory responsibility.

The University at Buffalo is a flagship public research university with a dynamic, multi‑campus environment that supports world‑class education, research, and community engagement.

• Support the development and maintenance of the University’s Comprehensive Emergency Management Plan (CEMP), includingICS integration, functional annexes, and hazard‑specific plans.
• Work with various Essential Support Functions (ESF) in coordinating hazard vulnerability assessments and supporting mitigation and preparedness initiatives.
• Serve in a project manager capacity for a diverse portfolio of emergency preparedness and response initiatives.
• Act as a subject‑matter expert (SME) for EH&S, providing guidance and information to internal and external stakeholders.
• Assist with coordination with the State University of New York Office of Emergency Management.

• Assist with the design, coordination, and facilitation of IC and EOC training, including NIMS/ICS courses, tabletop exercises, functional exercises, and full‑scale drills.
• Verify that campus personnel with EOC or emergency response roles are appropriately trained and prepared.
• Support and coordinate after‑action reviews and improvement planning related to EOC activations, exercises, and incidents.

• Provide coordination and operational support for the University’s EOC, including readiness activities, activation support, and incident operations; and support the organization and implementation of the Incident Command System (ICS) for campus incidents, ensuring alignment with NIMS principles and best practices.
• Support the coordination of IC roles and organizational structures during EOC activations, offering guidance and assistance to incident command and general staff positions; maintain EOC procedures, activation protocols, position checklists, and related documentation.
• Support emergency response and recovery operations by coordinating EOC activities and information flow during incidents.
• Collaborate with University Police, Facilities, Student Life, Health Services, supervisory leadership, and external agencies to ensure coordinated, IC‑based response efforts.
• Assist with situational awareness, resource coordination, and documentation during emergencies.

• Bachelor’s degree in business administration, project management, emergency management, public administration, environmental health & safety, public safety, or a related field, or an equivalent combination of education and experience.
• Minimum of two (2) years of experience performing EH&S functions or emergency coordination in a higher education or governmental environment.
• Demonstrated experience in project management, emergency management, emergency preparedness, business continuity, EH&S programs, incident management, or a related discipline.
• Demonstrated ability and comfort in training, presenting, and speaking in front of groups, including facilitating emergency preparedness training, briefings, and/or exercises for diverse audiences.
• Strong written and verbal communication skills, with the ability to prepare clear and effective plans, procedures, reports, and after‑action documentation.
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, and Teams) and the ability to effectively utilize technology to support…