Subcontracts Manager

Subcontracts Manager

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices.

The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $900 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value" using best commercial practices.
• Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
• Ensures that acquisitions are conducted in compliance with BSA's Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

The Procurement and Property Management (PPM) Division has an opening for a Subcontracts Manager with experience in high dollar and complex procurements. Pursuant to the provisions outlined in BSA's Prime Contract as well as internal Procurement Operations Manual and Standard Work Instructions, the incumbent will be responsible for the management of Procurement staff in the execution and administration of a variety of services and/or complex equipment, through various contract types in a high-volume environment.

Responsibilities shall also include identification and tracking of customer supplied or purchased property and administration throughout the life of the procurement/requirement.

Essential Duties and Responsibilities:

• Oversee procurement and contractual agreements for Brookhaven National Laboratory.
• The Subcontracts Manager, a leadership position reporting to the Procurement Operations Group Manager, is responsible for technical oversight, guidance, and leadership of a staff of purchasing and subcontracts professionals engaged in the planning and execution of subcontracts and other agreements in support of the Lab's mission.
• The Subcontracts Manager is authorized to the level of delegated authority to financially obligate BNL to acquire products and services. Working in a team environment, the incumbent will learn and utilize innovative business practices to streamline the acquisition process and maximize resources. Will also develop, negotiate, award, and manage a wide variety of large high dollar and complex contract types, such as fixed-price and cost-reimbursement contracts.

Manages the following functions:

• Procurement of equipment and other services pursuant to Laboratory procurement policies and procedures.
• Procurement planning, solicitation, and evaluation of quotes and proposals, including use of an automated procurement processing system as appropriate.
• Solicitation of proposals or quotations from vendors and determination of their responsiveness and reasonableness.
• Conduct pre-proposal and/or kickoff meetings. Facilitate and lead Source Selection Committees.
• Advise user departments and staff on various procurement methods and alternate products, recommend substitutes as appropriate.
• Review and monitor contracts and contract progress to ensure compliance with procurement requirements, policies, and procedures. Analyze vendor performance and determine acceptable standards.
• Review change order requests and make recommendations; assist in…