Pre-Award Grant Specialist

Our client, a leading academic medical center known for excellence in biomedical research and education, is hiring a Pre-Award Grant Specialist to support their expanding sponsored programs team. This vital role offers an excellent opportunity for experienced professionals to contribute to high‑impact research funding efforts, coordinate complex grant processes, and ensure compliance with federal and institutional regulations. Join a dynamic research‑focused institution dedicated to advancing healthcare through innovative research and groundbreaking discoveries.

• Oversee the electronic submission of approximately 500 grant applications annually, primarily federal grants submitted via Cayuse 424 and Cayuse SP systems.
• Serve as the primary resource for researchers, faculty, and administrators regarding Cayuse grant management, providing technical support and system guidance.
• Review proposal budgets for accuracy, compliance with NIH salary caps, indirect cost policies, and sponsor guidelines; coordinate budget revisions, cost‑share requests, and waivers.
• Ensure all proposals include necessary approvals, institutional sign‑offs, and are compliant with federal mandates such as the NIH Data Management and Sharing Policy and Other Support requirements.
• Manage internal routing and review workflows within Cayuse SP, track proposal statuses, and facilitate timely submissions.
• Collaborate with various research offices to verify employment, salary details, and compliance documentation.
• Assist with preparing and reviewing Letters of Intent, Statements of Work, sub‑award budgets, and progress reports.
• Respond promptly to submission issues, validation failures, and sponsor inquiries while maintaining meticulous documentation.
• Stay current on evolving federal research regulations, policies, and institutional procedures to ensure ongoing compliance.

• Bachelor’s degree (preferably in business, finance, or related fields).
• Minimum of five years’ experience in sponsored projects administration, specializing in pre‑award activities, with familiarity managing around 500 proposals per year preferred.
• Proven expertise in grant budgeting, compliance, and federal regulatory requirements.
• Extensive experience operating Cayuse 424 and Cayuse SP systems.
• Strong mathematical and analytical skills, attention to detail, and ability to interpret complex regulations.
• Excellent communication skills, capable of translating technical requirements to faculty and staff.
• Demonstrated ability to prioritize workload, manage deadlines, and coordinate multiple activities efficiently.