Event Coordinator, Business

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Location:

LEHMAN COLLEGE Bargaining Unit:

No

JOB DESCRIPTION The CUNY Mexican Studies Institute (MSI) seeks an Event Coordinator to plan, coordinate, and execute academic, cultural, and community-based programs. The selected candidate will manage logistics, budgets, schedules, contracts, communications, and operations related to conferences, workshops, exhibitions, book presentations, cultural festivals, and community engagement activities. The Event Coordinator will work closely with MSI staff, university personnel, community organizations, cultural institutions, and external vendors to ensure the successful implementation of the Institute’s programs and events.

Experience in higher education, museums, cultural organizations, or community-based organizations is preferred, along with strong organizational, administrative, and project management skills.

POSITION DETAILS Plan, coordinate, and execute academic, cultural, and community-based events that advance the Mexican Studies Institute's mission, including conferences, lectures, exhibitions, film screenings, book presentations, workshops, symposia, and public programs.

Coordinate logistics and production for the Institute’s signature programs, including the New York City International Book Fair (FILNYC), cultural festivals, artist talks, and community engagement initiatives.

Collaborate with faculty, students, community organizations, cultural institutions, government agencies, consulates, and other strategic partners to develop and implement public programming.

Manage all aspects of event planning, including scheduling, venue reservations, contracts, permits, transportation, lodging, catering, audiovisual services, interpretation, and accessibility accommodations.

Coordinate event-related communications, including invitations, registration systems, promotional materials, agendas, and correspondence with participants in both English and Spanish.

Serve as the primary liaison between the Institute, speakers, artists, vendors, partner organizations, and university departments to ensure the successful execution of programs and events.

Oversee on-site event operations, including coordination of support staff and volunteers, event setup and breakdown, audience services, and troubleshooting.

Monitor budgets, process payments and reimbursements, maintain financial records, and prepare post-event reports and evaluations.

Maintain program calendars, databases, attendance records, and institutional documentation for administrative and reporting purposes.

Support initiatives that strengthen relationships between CUNY and Mexican, Mexican American, Latino, and immigrant communities throughout New York City.

Assist with special projects, exhibitions, public humanities initiatives, and educational programs that promote the cultures, histories, and contemporary experiences of Mexican, Mexican American, and Latino communities.

Collect and analyze participation data and audience feedback to evaluate program impact and support future strategic planning.

Perform other duties related to the mission and goals of the Mexican Studies Institute as assigned.

REQUIRED SKILLS & QUALIFICATIONS Bachelor’s degree in Arts Administration, Cultural Management, Public Administration, Latin American Studies, Humanities, Education, Communications, or a related field, and a…