Vendor & Procurement SpecialistJob ID : 280362

Result of Service
Ongoing Throughout the Assignment (Months 1–12):

• Completed vendor invoicing and payment verification.
• Completed requisition / shopping cart / purchase order.
• Successful coordination between Procurement and stakeholders.
• Maintained dashboard and KPI reports.
• Any other duties as required Phase 1:
  Current-State Assessment (Months 1–3)
• Current-state assessment of vendor invoicing, accounts payable coordination, contract administration, and procurement coordination processes, including inventory of current SOPs
• Documentation of existing workflows, stakeholder roles and responsibilities, systems, controls, and reporting mechanisms.
• Gap analysis identifying process inefficiencies, control weaknesses, bottlenecks, and automation opportunities Phase 2:
  Future State Operating Model (Months 4–5)
• Future-state Vendor Financial Management and Procurement Operating Model.
• Governance framework, including roles and responsibilities (RACI), decision‑making authorities, and performance measures.
• Updated Standard Operating Procedures (SOPs), templates, trackers, and process documentation.
• Implementation roadmap with prioritized improvement initiatives. Phase 3:
  Implementation Support and Technology Assessment (Months 6–10)
• Successful rollout of the new improved processes and governance enhancements.
• Requirements assessment and evaluation of technology solutions supporting vendor management, contract management, procurement, and invoice processing, including research paper, draft RFI and RFP. Phase 4:
  Operationalization and Knowledge Transfer (Months 10–12)
• Operational vendor invoicing and procurement support services delivered throughout the consultancy.
• Centralized repository for procurement, contract, and vendor management documentation.
• Staff training, knowledge transfer sessions, and transition support.
• Final report summarizing achievements, recommendations, lessons learned, and next steps for continuous improvement.

Work Location