Client Administrator - Metropolitan Golf Writers Association

Client Administrator For The Metropolitan Golf Writers Association

The Metropolitan Golf Association seeks a talented communicator and administrator to serve as its Client Administrator for the Metropolitan Golf Writers Association (MGWA). In this role, you will work closely with the MGWA President and Board of Directors to manage day-to-day association operations, craft compelling communications across digital and print channels, and coordinate the MGWA's flagship event — the National Awards Dinner.

This role is uniquely suited to someone with a background in journalism, communications, or association management who brings both keen writing instincts and operational follow-through. You will be assisting the MGWA Board across its website, social media channels, and member email communications — and will be the logistical backbone behind its meetings, board governance, and event execution.

This position reports directly to the MGA Chief Administrative Officer and collaborates with MGA's Accounting and Business teams. This is a part-time role averaging 25–30 hours per week, with seasonal peaks up to 40 hours per week in the weeks leading up to their Annual Dinner.

• Serve as a writer and/or editor for MGWA communications, including member emails, announcements, newsletters, press releases, and award announcements.
• Manage and maintain MGWA's social media channels — drafting posts, scheduling content, and maintaining a consistent editorial voice aligned with MGWA's identity as a golf media organization.
• Maintain and update the MGWA website with current news, event information, membership content, and results; ensure the site reflects the organization's professional standards.
• Draft, proofread, and distribute all member-facing email communications, coordinating timing and approvals with the MGWA President.
• Write and distribute press releases and award announcements following appropriate approvals; coordinate media outreach on behalf of the association.
• Coordinate production and printing of the MGWA Dinner program — from copy drafting and proofreading to sourcing photographs and obtaining permissions, to coordinating with marketing team to obtain ad materials.
• Maintain a consistent editorial voice across all MGWA platforms and materials.

• Schedule and staff all Executive Committee and Board meetings; prepare and distribute meeting notices, agendas, and supporting materials.
• Attend Executive Committee meetings, capture accurate notes, and draft and distribute professional meeting summaries following each session.
• Maintain organized records of Board decisions, governance documents, and correspondence.
• Coordinate with the MGWA's external accountant and insurance contacts to compile required documentation for annual tax returns and policy renewals.
• Support the MGWA Treasurer and MGA CFO with accurate, timely financial reporting — including income and expense accounting for the Annual Dinner.

• Maintain the MGWA membership database; process membership renewals and new membership applications and keep the online membership directory current and accurate.
• Manage the Quill & Tee Golf Club GHIN roster throughout the season.
• Support the Activities Committee with meeting and outing announcements, scheduling, and entry management.
• Coordinate financial transactions — deposits, invoices, and check processing — with the MGA accounting team; provide monthly bank statement reconciliations.
• Serve as the primary point of contact for MGWA members, handling calls, emails, and general inquiries with professionalism and responsiveness.
• Maintain organized electronic filing systems for all association records.

• Conduct venue site inspections and make recommendations for upcoming Dinner locations.
• Select menu; hire and coordinate vendors including videographer, lighting technician, photographer, and florist.
• Process reservation forms and payments; follow up on unpaid invoices.
• Manage all event signage including updating existing Gold Tee banner, gift bags, and raffle logistics, including prize collection, certificate creation, and…