Administrative Practice Coordinator - Dr. Munish Gupta

Location: New York

How you move is why we’re here. Now more than ever.

Get back to what you need and love to do.

The possibilities are endless...Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.

If this describes you then let’s talk!

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status Regular Full time

Work Shift Compensation Range The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation.

The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

Key Responsibilities Administrative & Operational Support Support daily administrative operations for physician practices.

Manage physician academic and clinical calendars.

Manage physician clinical sessional template change requests submissions

Manage physician office shared email inboxes.

Manage the Service Line General Admin shared email inbox and in-basket .Oversee E pic In-Basket and Secure Chat pools.

Manage office supply inventory and coordinate ordering.

Retrieve and distribute departmental mail.

Schedule patient appointments according to physician protocols.

Provide appointment preparation instructions.

Maintain accurate scheduling records.

Monitor Epic In-Basket for scheduling requests.

Financial & Vendor Coordination Oversee practice-related expenses.

Manage purchase orders in Workday.

Maintain vendor relationships and coordinate payments.

Track time studies for physicians and staff.

Academic & Physician Support Maintain physicians’ CVs and publication records.

Manage academic memberships and external partnerships.

Submit physician expense reimbursements.

Coordinate onboarding for academic visitors and traveling physicians.

Monitor CME requirements and clinical license renewals.

Maintain physician credentialing documentation.

Meeting & Event Coordination Prepare presentations and materials for meetings.

Draft correspondence and communications.

Prepare meeting agendas and assist with meeting minutes.

Coordinate academic and clinical events.

Communication & Collaboration Manage phone calls, emails, and correspondence.

Facilitate communication across departmental pods.

Assist with cross-coverage and training within the administrative pod structure.

Qualifications

Education:

High school diploma required ;
Associate’s or Bachelor’s degree preferred.

Experience:

Minimum 2 - 4 years of administrative or office management experience supporting physician practices.

Skills & Competencies Proficiency in Microsoft Office Suite and Outlook calendar management

Familiarity with E pic , Workday, and Dimensions preferred

Strong organizational, communication, and interpersonal skills

Ability to manage multiple priorities

High level of professionalism and discretion

Non-Discrimination Policy Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.
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