Office Manager

Position Summary

Under the supervision of the Community School Director, The Office Manager is responsible for The Whitney Young Jr. fiscal & business & system operations, creating and maintaining staff files & client records within agency & contractual requirements; and coordination of the daily operation of events and all fiscal, budgetary and business operations. Additionally, in supporting the director in the management of the Whitney Young Jr.

Campus programs and services. This includes planning, organizing, directing, coordinating and implementing the agency’s mission, goals & objectives, and the agency’s policies & procedures, as well as the ability to operate as a backup for the receptionist. The incumbent will understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with the functions of the position.

$27.50 - $29.00 / hour

Under the supervision of the Community School Director, The Office Manager is responsible for The Whitney Young Jr. fiscal & business & system operations, creating and maintaining staff files & client records within agency & contractual requirements; and coordination of the daily operation of events and all fiscal, budgetary and business operations. Additionally, in supporting the director in the management of the Whitney Young Jr.

Campus programs and services. This includes planning, organizing, directing, coordinating and implementing the agency’s mission, goals & objectives, and the agency’s policies & procedures, as well as the ability to operate as a backup for the receptionist. The incumbent will understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with the functions of the position.

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children’s Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children’s Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children’s health, family stability, education, and social and emotional development.

We put children, youth, and families first: We listen to and incorporate the voices of children, youth and families in all that we do.

We seek equity and transformation in our communities
:
We courageously work within and outside systems to create opportunities for children, youth and families.

We strive for excellence
:
We hold ourselves to the highest standards and are committed to continuous learning and improvement.

We are powered by collaboration
:
Our work is stronger when we trust, partner, and respect each other and the communities we serve.

We are driven by compassion:
We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

• Monitor and ensure that the Whitney Young Jr campus fiscal & business operations follow agency policies and procedures and contractual requirements with all funding sources, government regulations, codes & procedures.
• Oversee coordination of all events including scheduling planning, setup, & breakdown.
• Perform all accounting and bookkeeping duties to maintain and track current fiscal year’s budget for the site and develop & input budget for current and next fiscal year.
• Maintain an effective record keeping system at all times and process all bills for payment.
• Maintain a revolving petty cash account, P-Card and metro card account for the Whitney Young Jr. Site.
• Create and maintain up-to-date confidential employee files for all full-time and part-time staff.
• Complete Personnel Action Notices (PANs), salary allocation forms and time & leave for full-time & part-time staff.
• Authorization of all payroll rosters, time sheets and UKG timecards, collection reports and deposit all collections to the bank.
• Create all EREQs, Employee & Vendor Advances.
• Assist in the handling of all donations made to Children’s Aid & outside…