Grants Manager

About Asphalt Green Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all.

Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence.

Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field.

About the Role The Grants Manager is a key member of Asphalt Green’s Development team and plays a central role in managing the organization’s government and institutional funding  this role, you will help manage the full lifecycle of government grants, including tracking, compliance, invoicing, reporting, documentation, and internal coordination. You will work closely with Development, Finance, Program Teams, and organizational leadership to ensure grant requirements are understood, deadlines are met, funding is accurately tracked, and programmatic and financial information is organized and accessible.

The Grants Manager also supports proposal development through budget creation, data gathering, and reporting support; strengthens internal systems for sharing institutional giving information; and contributes to accurate Development operations through Salesforce and related tools.

This position is a good fit for someone who is detail-oriented, highly organized, deadline-driven, collaborative, and comfortable working at the intersection of fundraising, finance, compliance, and program implementation.

Why This Role Matters Government and institutional funding are critical to Asphalt Green’s ability to expand access, sustain community programs, and deliver measurable impact across New York City.

The Grants Manager helps ensure that public and institutional funding is managed responsibly, accurately, and in alignment with funder requirements. This role supports Asphalt Green’s ability to meet grant commitments, submit timely reports and invoices, maintain compliance, prepare for audits, and provide funders with clear, accurate information about the impact of their support.

By keeping grant information organized, deadlines visible, budgets aligned, and internal teams coordinated, the Grants Manager strengthens Asphalt Green’s ability to secure, manage, and steward funding that supports our mission.

What You’ll Do Government Grants Management Manage tracking, allocations, invoicing, reporting, and documentation for government grants using systems such as Passport and internal tracking tools.

Maintain accurate grant records, monitor deadlines, and ensure invoices, reports, and required materials are submitted accurately and on time.

Coordinate with Development, Finance, and Program Teams to ensure grant deliverables are understood, fulfilled, and documented.

Keep Development leadership informed of upcoming deadlines, compliance requirements, outstanding needs, and risks.

Budget Development & Financial Coordination Partner with Finance and Program Teams to develop proposal budgets, budget narratives, and budget modifications for government and institutional funding opportunities.

Support the financial components of grant reports, invoices, reimbursement requests, and funder submissions.

Monitor expenditures against approved grant budgets and support reconciliation processes in partnership with Finance.

Help ensure grant budgets, allocations, expenses, and…