Community & Events Associate

About the role

Collider is hiring a Community & Events Associate to help make our space, events, and community feel welcoming, well-run, and genuinely useful to the people working here. This is a hands-on role that combines day-to-day office operations, event support, and community building: one day you might be welcoming members and troubleshooting a space issue, the next coordinating a workshop or helping us test a new way for members to connect with one another.

Collider exists to support people working on high-impact causes, including AI safety and reducing global catastrophic risks. This role is a great opportunity for someone early in their career who is excited to contribute to that work through operations and community support.

Day-to-day office management (50%)

• Run the office day-to-day, including front desk coverage, visitor check-in, mail and deliveries, vendor coordination, and keeping shared spaces stocked and presentable.

• Host visitors and guests – Ensuring researchers, fellows, partners, and event attendees feel welcomed from the moment they arrive.

• Execute operational processes, including member onboarding.

• Own the small things that compound — the snack supply that never runs out, the conference room that’s always set up correctly, the printer that actually works, etc.

Events (30%)

• Respond to event requests and partner communications.

• Coordinate the events calendar.

• Set up event pages and maintain event listings.

• Conduct outreach for events.

• Set up and break down workshops, dinners, talks, and cohort programs.

• Coordinate catering, AV, and other event logistics.

• Troubleshoot in real time when something goes sideways.

• Track event outcomes.

Member Support & Community Building (20%)

• Support implementation of the member journey, including maintaining onboarding and offboarding checklists, monitoring member feedback, and identifying what is and isn’t working.

• Support the implementation and testing of new connectivity and activation mechanisms with the Community Manager.

  • For example, run a monthly member spotlight, including interviewing members and preparing the spotlight.

• Gather and document community insights, including friction points, relationships and collaborations forming, and ideas or needs that members repeatedly raise.

• Help build the culture of the space through the small touches that make people feel like they’re somewhere thoughtful, not just somewhere functional.

• Draft member communications.

• Maintain community metrics and data.

• Genuine warmth with people — you actually like hosting, you remember names and details, and visitors leave feeling better than when they arrived.

• Strong operational instincts: nothing falls through the cracks, supplies don't run out, events don't have surprise problems, and the people around you stop noticing logistics because everything just works.

• Comfort with the tactical and the unglamorous — running out for last‑minute supplies, troubleshooting a broken AV setup ten minutes before a talk, or staying late to reset the space after an event.

• Handy with IT asks, figuring out why projects don't connect and helping members connect all sorts of devices.

• Clear communicator: you keep teammates informed, ask questions when you need to, and surface issues early rather than letting them grow.

• Discretion and good judgment — you'll often be the first to know about visitors, schedules, and sensitive situations, and we need to trust your handling of all of it.

• 2+ years of experience in office management, hospitality, events, executive support, or a similar role where taking care of people and spaces was the core of the job.

• Background in hospitality at a high standard — hotels, restaurants, members' clubs, or similar environments where guest experience was treated as a craft.

• Prior experience supporting a mission-driven organization, nonprofit, or social impact work.

• Event planning experience, especially for small-to-medium professional gatherings (dinners, workshops, retreats).

• Familiarity with tools like Google Workspace, Slack, Notion, Asana, and Airtable.

• Interest in AI safety and reducing global catastrophic risks.

• Location:
  
  In person, New York City

• Schedule:
  
  40 hrs a week

• Monday & Friday 8:45 - 4:45

• Flexibility for evening/weekend shifts for events – starting later those days

• Compensation: $60k to $80k

• Reports to:
  
  Community Manager

• Start date:
  
  Early September

Collider is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, military or veteran status, or any other status protected by applicable federal, state, or local law, including the New York State and New York City Human Rights Laws.