Administrative Events Coordinator

Administrative Events Coordinator

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility.

John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor's and master's degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

The College is powered by partnerships, philanthropy, and profound engagement to advance its mission, vision, and values. In accomplishing these elements, the Office of Institutional Advancement (OIA) on behalf of the John Jay College Foundation, Inc. secures annual and permanent resources to fuel long‑term fiscal sustainability, college priorities, and student success. OIA relies on its inspiring ecosystem of trustees, alumni, external partners, supporters, and internal stakeholders for their invaluable thought leadership, service, expertise, and private support to further cement the College’s identity, innovation, and impact.

Anchored in a People-First culture, the OIA is a team-oriented division that upholds collaboration, invests in individual and collective performance, and builds enduring partnerships.

Dually reporting to the Confidential Executive Associate and Director of Alumni Relations and Annual Giving, the Donor Experience Coordinator will be an essential member of the OIA team to achieve ambitious and attainable strategic goals, objectives, and key performance indicators. In architecting and shepherding transformational (and not transactional) opportunities, the Donor Experience Coordinator will play an integral role in cultivating and stewarding external partners, supporters, and stakeholders.

This position will masterfully coordinate the division’s donor experiences, engagements, and events, which serve as vital pathways for robust donor relations, empowering outcomes, and abiding connectivity to the College. Further, the Donor Experience Coordinator will support stewardship endeavors and impact reporting processes to demonstrate the power of philanthropy through headlining results, life‑changing testimonials, and data.

Specific responsibilities include:

• Through the lens of building transformational partnerships, serve as a thought partner in designing a roadmap of experiences, engagements, and events for the philanthropic ecosystem

• For each experience, engagement and event, plan, prepare, and execute these categories by managing scheduling, space reservations, registration, and volunteers; requesting proposals for catering, rentals, photography, décor arrangements and other items as needed; partnering with the Theater and Event Support Services team and submitting work orders and floor diagrams; and partnering with the Marketing and Communications team and submitting asset requests for graphics, video, social media posts, and website content as needed

• For each experience, engagement and event, create budgets, monitor expenses, determine cost-saving measures, initiate the process for vendor payment, navigate the appropriate vendor payment systems, and support revenue reconciliation

• Co-develop strategic post-event/engagement plans to include communications of gratitude, giving…