Production Coordinator

Job Summary

Our client, a leading financial services organization, is seeking a Production Coordinator to support direct mail, print production, stationery ordering, and warehousing operations within the Client Growth & Retention organization.

This position is W-2 only. We do not work with third-party firms or C2C arrangements for this role.

• Contract:
  
  12-month contract
• Location:
  
  New York, NY or Tampa, FL
• Schedule:
  
  Hybrid preferred (Tuesday through Thursday onsite, Monday and Friday remote)
• Remote Consideration: EST-based remote candidates will be considered

• Coordinate multiple direct mail, print, and stationery campaigns simultaneously while ensuring deadlines and delivery expectations are met
• Review artwork, vendor proofs, data files, variable data programming instructions, and production materials to maintain quality standards and prevent production errors
• Prepare job estimates, evaluate costs, recommend vendors, manage purchase orders, reconcile invoices, and support financial tracking activities
• Serve as a liaison for compliance-related requirements associated with marketing and production initiatives
• Monitor inventory levels and manage warehousing activities to ensure uninterrupted availability of materials and supplies
• Partner with print, direct mail, and stationery vendors to ensure quality, timely delivery, and adherence to project expectations
• Support vendor contract administration and Statements of Work (SOWs) in collaboration with sourcing, procurement, and business stakeholders
• Develop subject matter expertise on supported platforms, document operational processes, and contribute to reporting and workflow improvements

• 3+ years of professional experience in production coordination, project coordination, operations, marketing production, or related fields
• Strong project management, process management, and organizational skills
• Exceptional attention to detail with strong proofreading and quality control capabilities
• Experience managing multiple projects and deadlines simultaneously
• Strong analytical skills with the ability to validate data and support variable data production workflows
• Experience supporting financial processes such as estimates, purchase orders, invoicing, or budget tracking
  
  Excellent verbal and written communication skills
• Demonstrated problem-solving ability and proactive approach to issue resolution

• Inventory management or warehousing experience
• Experience with Adobe Workfront, Ariba, Microsoft Office, or similar workflow and procurement platforms
• Experience supporting compliance-related processes
• Experience with in insurance, financial services, or other regulated industries
• Familiarity with AI tools and workflow automation technologies
• Highly organized with strong time management skills and attention to detail
• Quality-focused mindset with the ability to identify and resolve issues before production deadlines
• Solution-oriented approach to problem-solving and continuous improvement
• Strong relationship-building skills with internal stakeholders and external vendor partners
• Customer-focused communicator who can effectively manage competing priorities in a fast-paced environment
• Primary Locations:
  Tampa, FL (preferred) or New York, NY
• Work Arrangement:
  Hybrid preferred
• Hybrid
  
  Schedule:
  
  Tuesday through Thursday onsite, Monday and Friday remote
• Remote Option: EST-based candidates may be considered
• Work Week: 37.5 hours
• Pay Range:
  The approximate pay range for this position is between $25.00 and $36.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Employee-Owned Profit Sharing (ESOP)
• 401K offered