Project and Procurement Support Analyst, Business Operations

Project and Procurement Support Analyst, Business Operations

New York, New York, United States

Our Vision :
To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.

Our Mission :
Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.

Position Overview: The Project and Procurement Support (PPS) team operates within NYCEDC's Asset Management (AM) Division and oversees project support, procurement processes, contract management, and financial operations. The PPS Analyst contributes to these functions by managing project documentation, reviewing invoices,facilitatingpayments, drafting contract documents, supporting procurement,monitoringcompliance, and coordinating with Project Managers and internal departments. The Analyst will also support the development and maintenance of data tools, reporting, and process improvements that enhance team efficiency and decision-making.

The PPS Analyst performs responsibilities under the guidance of senior team members while developingexpertisein NYCEDC’s procurement, contract management, financial, and project support processes.

Essential Duties and Responsibilities:

• Review and process monthly invoices for accuracy and contract compliance.
• Coordinate with Project Managers, contractors, consultants, and vendors tofacilitatetimelypayment processing and ensure required documentation and contractual requirements are met.
• Researchinvoiceand budget discrepancies and coordinate with internal teams to resolve issuesin a timely manner.
• Support the preparation and processing of contracts, amendments, approval letters, change orders, task orders, and procurement activities for services, supplies, tools, and equipment.
• Maintainaccurateproject, contract, funding, payment, registration, and compliance information across team systems and trackers; perform periodic reconciliations and data-quality reviews toidentifydiscrepancies and ensure informationremainscurrent.
• Monitor assigned projects and contracts toidentifyrisks, deadlines, funding or compliance issues, and other support needs; elevate matters asappropriateand follow up on outstanding or expiring compliance documentation, including insurance certificates.
• Attend project meetings as needed and provide updates on payment, funding, contract documentation, procurement, compliance, and other PPS-related matters to supporttimelyfollow-through and resolution of outstanding items.
• Guide Project Managers through NYCEDC and City approval processes and coordinate with internal departments, including Budget, Contracts, Accounting, Legal, and Grants, to resolve issues and advance PPS-related actions.
• Support the development and maintenance of reports, trackers, data tools, and dashboards used tomonitorproject, contract, invoice, and funding activity, andidentifyopportunities to streamline or automate routine processes.
• Develop andmaintainprocess documentation, reference materials, and standard operating procedures to promote consistency, knowledge sharing, and continuous improvement across the team.
• Perform other duties as assigned.

Minimum Qualifications:

• Associate degree in a related field;or at least 2 years of relevant professional experience in project support, procurement, financial operations, data analysis, business operations, ora related field.
• Proficien cy in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint;demonstratedabilityto learn and adapt to new systems and processes.
• Demonstrated written and verbal communication skills , with the ability to effectively engage with internal stakeholders and external vendors.
• Ability to manage assigned work streams, prioritize competing responsibilities, and meet deadlines whilemaintainingaccuracy.
• Demonstrate d organizational and analytical skills , including the ability to review information for accuracy, identify discrepancies, and flag issues for resolution.
• Ability to research discrepancies, evaluate available information,identify potential solutions, and seek guidance or accelerate matters when appropriate.
• Experiencemaintainingaccurateproject,…