Executive Coordinator

Join a leading financial services organization and advance your career. Aplin has partnered with a global financial institution to hire a Business Coordinator, Global Markets
! This is a permanent opportunity supporting senior leadership within a fast-paced Global Markets environment.

• Compensation: $100,000 USD base + annual bonus
• Please note, this role is fully onsite role. The office is based in New York.
• Opportunity to work closely with senior leadership and Global Markets business teams
• Strong opportunity to expand beyond traditional administrative support into business management

As a Business Coordinator
, you will provide high-level support to two senior leaders within the business while also contributing to broader business management, reporting, and process improvement initiatives.

This is an ideal opportunity for an individual who enjoys executive support but is eager to take on more business-focused responsibilities. You will work closely with senior leadership and Business Managers in a fast-paced, global environment.

• Manage complex calendars for two senior leaders, including frequent last-minute scheduling changes
• Coordinate domestic and international travel from beginning to end, including flights, ground transportation, trip preparation, and required materials
• Manage and review executive expenses
• Coordinate meetings, track action items, and support follow-up with stakeholders
• Prepare and manipulate data in Excel for recurring and ad-hoc reporting
• Create and format professional PowerPoint presentations for senior leadership
• Work closely with Business Managers to support business reporting and initiatives
• Conduct research and help identify trends, discrepancies, and opportunities for improvement
• Support process improvements and opportunities to digitalize manual processes
• Act as a proactive business partner by anticipating needs and identifying solutions independently

• 3+ years of experience in an Executive Assistant, Sales Assistant, Business Coordinator, or similar role
• Strong experience supporting senior executives and managing complex calendars
• Experience coordinating end-to-end domestic and international travel
• Strong proficiency in Microsoft Excel, PowerPoint, and Outlook
• Comfortable working with data and preparing business reports
• Highly organized, accurate, and detail-oriented
• Proactive and intuitive, with the ability to anticipate needs and work independently
• Strong communication and interpersonal skills
• Comfortable working in a fast-paced environment with changing priorities
  
  Eager to learn and take on responsibilities beyond traditional administrative support
• Financial services or banking experience is an asset, but not required

This is more than a traditional Executive Assistant position. You will have the opportunity to support senior leadership while developing exposure to business management, reporting, analytics, and process improvement within a global financial markets environment.

At Aplin - together with our brands Compu Staff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

Accommodation is available upon request throughout all stages of the recruitment process.