Protocol & Editorial Analyst, Office Executive Director; OED P

Job Description

The Office of the Executive Director (OED) provides strategic direction, executive support and oversight to enable the Executive Director to lead UNFPA in delivering on its mandate and Strategic Plan. Within OED, the Strategic Leadership Communications Unit supports the Executive Director's political positioning, visibility and external engagement, ensuring that all official communications and high-level interactions are politically informed, visible, protocol-compliant and executed to the highest professional standard.

The Protocol and Editorial Analyst is located in the Strategic Leadership Communications Unit and works under the direct supervision of the Chief of the Unit. The Analyst works in close collaboration with the Executive Director's front office and executive assistants and correspondence focal points across headquarters divisions and regional offices.

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for  articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030.

This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

The Protocol and Editorial Analyst is the custodian of the Executive Director's official correspondence. The Analyst manages the full life cycle of letters and official communications issued in the name of, or addressed to, the Executive Director - from drafting or editing and processing drafts received from business units processing, clearance, dispatch, filing and archiving – ensuring accuracy, consistency of voice, protocol compliance and full traceability.

Working in English and French, the Analyst ensures that the Executive Director's correspondence with Heads of State and Government, ministers, Permanent Representatives and other high-level interlocutors meets exacting diplomatic and editorial standards, and that the Office's records constitute a reliable, well-organized institutional memory.

• Drafting and editing of official correspondence
• Draft correspondence for the Executive Director's signature, including responses to incoming letters, letters of invitation, congratulatory, appreciation and condolence messages, transmittal letters and acknowledgements, in line with established templates and the Office's style
• Processes and edits letter drafts received from Business Unites and edits outgoing correspondence and official communications for accuracy, clarity, tone, grammar, consistency and adherence to UN editorial standards, in English and French
• Verify protocol elements of all correspondence - correct titles, honorifics, forms of address, salutations, complimentary closings and orders of precedence – in consultation with the Protocol and Strategic Engagements Specialist
• Prepare and quality-check notes verbales and other diplomatic communications in line with standard diplomatic practice
• Maintain and update correspondence templates,…